Job Description

Job Introduction

We're looking for an experienced and motivated

Deputy Payroll Manager

to support the Payroll Manager in leading and managing all payroll operations across the business. This includes supervising the Payroll Team, ensuring timely, accurate, and fully compliant payroll processing. The Deputy Payroll Manager acts as the second in command and primary point of contact in the managers absence providing continuity of leadership and support.



Key Duties:


Team Supervision & Development

Assist in leading and supervising the payroll team, to include conducting 1:1s focused on Performance, Wellbeing and Professional Development Support the induction and ongoing training of new and existing payroll staff Foster a collaborative and high-performance team culture

Payroll Operations

Ensure accurate and timely end-to-end processing of all company payrolls (4 x Monthly), including statutory deductions, pension contributions and employee benefit payments. Maintain up-to-date knowledge of payroll legislation and industry best practice. Ensure compliance with HMRC regulations, pension scheme requirements, and relevant employment legislation. Review and authorise payroll calculations, reports and BACs submissions

Compliance & Reporting

Oversee internal payroll audits and ensure accurate reconciliation of payroll data. Support statutory year-end processes including P60s, P11Dbs, benefit reconciliations and HMRC reporting.

Process Improvement

Identify, recommend and help implement payroll process improvements and system updates. Collaborate with HR and other teams as required to ensure payroll systems integrate effectively and securely. Support the Payroll manager with project delivery and system integration initiatives

Stakeholder & Employee Support

Act as a senior point of contact for complex payroll-related queries Handle escalated employee queries regarding pay, tax, pensions or benefits with professionalism and confidentiality.

Deputising Responsibilities

Act as the Payroll Manager during periods of absence, providing leadership and ensuring continuity of service.


Skills and Experience:


Essential:


Qualifications

GCSE Maths (or equivalent)

Experience

Proven experience working in a high volume, fast paced payroll environment Strong knowledge of UK payroll legislation, including pensions (Auto Enrolment), PAYE, NI, and statutory payments Experience in a leadership or deputy role within a payroll team Processing multiple payrolls

Skills/Knowledge

Excellent attention to detail and analytical skills Strong organisational and time-management abilities High level of confidentiality and integrity Ability to work under pressure and meet deadlines Competent in Microsoft Office, particularly Excel

Personal competencies and qualities

Excellent verbal and written communication skills Personable, Self-Motivated and reliable High level of enthusiasm and motivation Ability to work individually or within a team and foster good working relationships An awareness of and commitment to supporting and facilitating diversity and inclusion Willingness to travel, which may include overnight stays on occasion, as and when required


Desirable:

CIPP Qualified or working towards NHS Pensions and T's & C's Experience of using HR Databases


Why join our Payroll Team?

Develop Expertise

: Building your knowledge in an ever-evolving and expanding field through continuous learning and problem solving.

Drive Innovation

: Be part of a forward-thinking payroll function that embraces automation, digital tools, and ongoing improvement.

Collaboration:

Work alongside a supportive, experienced team that values knowledge-sharing, celebrates successes and supports career progression.


Why Vita Health Group?


Vita Health Group celebrates life. Improving lives physically and mentally drives everything we do. Now part of Spire Healthcare Group plc we have been providing physical and mental health services for over 30 years. We work in partnership with the NHS, are engaged by insurers and some of the UK's largest corporate companies to support their workforce and provide a full range of physiotherapy services to private customers.


To achieve our mission of

Making People Better

, we recognise the importance of investing in our staff. We are an award-winning employer recently recognised nationally as "Best Company to Work for" at the Health and Wellbeing Awards 2024.


This is also recognised by current employees - our most recent Employee Survey results showed the top 5 reasons to work here as being:

Supportive team and management Positive work environment Wellbeing and mental health support Trust and respect Autonomy and flexibility

We are keen to progress your skills and enable career development and provide regular Continued Professional Development opportunities including secondments, management training, a mentoring scheme, apprenticeships and regular events and webinars across a range of clinical disciplines. In addition to a competitive salary, we also offer the opportunity of a flexible work life balance and a comprehensive benefits package which you can view here: https://www.vitahealthgroup.co.uk/join-us/careers


Vita Health Group is proud to be an equal opportunities employer and is seeking to improve the diversity of its workforce. We are committed to Equality, Diversity & Inclusion best practice and positively encourage applications from candidates regardless of sex, race, disability, age, sexual orientation, gender identity, religion/belief, marital status, or pregnancy/maternity. For further information on our EDI commitments please view here: Vita Health Groups commitment to Equality, Diversity and Inclusion


We are committed to being equitable and supporting the wellbeing of all employees.

We are a Mindful Employer Our status as a Disability Confident Leader dedicated to ensuring that all candidates are treated fairly throughout the recruitment process. All disabled candidates that meet the minimum essential criteria will be considered for interview. Our Ethnicity Matters Scheme where all applicants for senior roles (40,000+) from a minority ethnic group that meet the essential criteria will be considered for interview. Our Gender Matters Scheme where all women applicants for senior roles (60,000+) that meet the essential criteria will be considered for interview. Our sign up to the Armed Forces Covenant. Our status as a Menopause Friendly Committed employer. Our sign up to the Employer with Heart Charter. Our commitment to meet the standards outlined in the NHS Equality Delivery System (EDS). Workforce Race Equality Standard (WRES) and Workforce Disability Equality Standard (WDES). Access to health and wellbeing services for colleagues including Mental Health Advocates and an Employee Assistance Programme. An embedded "speaking up" culture facilitated by Freedom to Speak Up Guardians. Treating transgender individuals with dignity and recognising the potential complications that may arise when taking references. We encourage applicants to contact HR at hr@vhg.co.uk to discuss or amend how we manage reference requests.

Should you wish to discuss any adjustment or assistance you need in the application or interview process please contact recruitment@vhg.co.uk and we will facilitate.


Please note, all applicants must be legally entitled to accept and perform work in the UK and all positions are subject to a DBS check.


Any data which you share with us throughout the hiring process will be stored securely within the UK and is accessible only by staff who require it. Should your application be unsuccessful, your data will be securely destroyed after 6 months.


Vita Health Group reserves the right to close this job when sufficient applications have been received.