Job Description

An exciting opportunity has arisen for an enthusiastic administrator to join the St John's DermAcademy team. This is a unique opportunity to contribute to the delivery of innovative educational events and resources, which provide high quality dermatology medical education to varied healthcare professionals nationwide. The post holder will have a key role in the administration, event and project management and sponsor co-ordination of the St John's DermAcademy and work as part of a progressive, dedicated multi-professional team.



The post holder will be expected to have excellent communication, organisational and networking skills, and proficient IT skills needed to perform regular tasks related to educational activity and events organisation. The post will involve regular interaction with clinicians, pharmaceutical industry sponsors, charity partners, course delegates and speakers.



The post will be based cross-site at Guy's and St Thomas', part time for 19 hours per week. The post holder may be required to work at any additional or different location owned or served by the trust, either on an on-going or temporary basis according to the demands of the service. You may also be required to attend non-trust sites to attend meetings or assist in the delivery of educational events.



The administrator plays a key role in supporting St John's DermAcademy's operations and growth. Main duties include:



1. Digital Hub Support



Provide daily administrative support for the development and coordination of the DermAcademy Digital Hub, including managing communications, scheduling meetings, tracking documents, and liaising with clinicians, managers, and developers.



2. Event Coordination



Assist the team with the planning and delivery of events; handling registrations, delegate queries, logistics, materials, and on-the-day support to ensure smooth and professional execution.



3. Sponsor Management



Maintain strong relationships with industry and academic sponsors, supporting contract administration, timely communications, and database updates essential to DermAcademy's income generation.



4. Communications & Content Oversight



Support regular updates to the website and social media platforms, review and manage Typeform logic and submissions, and compile stats and metrics for performance reporting.



5. Internal Operations



Provide admin support for team meetings, executive away days, HR follow-ups, and file/email management. Maintain shared resources, such as the S drive, to ensure seamless internal coordination.



Guy's and St Thomas' NHS Foundation Trust is one of the UK's most respected and dynamic NHS trusts, comprising five hospitals and community services across South London. The Trust is committed to clinical excellence, innovation, and training and is a leading centre for dermatology care and research.



The St John's Institute of Dermatology is the largest dermatology centre in the UK and a global leader in the diagnosis and management of complex skin conditions. Through St John's DermAcademy, the Institute extends its reach by offering world-class education to healthcare professionals both nationally and internationally.



Working at DermAcademy provides an opportunity to join a passionate, close-knit team focused on delivering impactful education that ultimately improves patient outcomes. You will work in a stimulating, highly collaborative environment that fosters development, creativity, and excellence.



Please see attached and Person Specification for this role. Please ensure that you use the person specification to inform your supportive statement during application and use current examples of where you meet the essential and desirable criteria.