Diabetes In Pregnancy Administrative Assistant

Norwich, United Kingdom

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Job Description

Fixed term contract/ secondment opportunity until 31st March 2026
Are you an organised and proactive individual with excellent communication skills, looking to make a real difference in a busy NHS setting? Join our dedicated team at NNUH and support the smooth running of the maternity service for women with diabetes in pregnancy.
We are looking for someone who is adaptable, dependable, and committed to excellent customer care, embodying our PRIDE values: People Focused, Respect, Integrity, Dedication, and Excellence. If you are motivated to support high-quality patient care and thrive in a fast-paced environment, apply now to join a team that truly values your contribution.
If you are considering applying for this post on a secondment basis, please discuss with your Line Manager prior to applying to ascertain whether this could be supported.
Main duties of the job

To review patient records to ensure aspects of care are completed (eg retinal screening, HbA1c, Booking bloods etc), printing off relevant request forms and reporting to team members if appropriate.
To record DSM activity in clinic
To input data into the Maternity diabetes database
To arrange and attend antenatal diabetes team meetings, send out agenda, take and distribute minutes
To keep up to date the 'S 'drive, Diabetes folder
To retrieve records on request by medical or midwifery staff and ensure they have been tracked and then returned appropriately.
To file information into maternity records as requested.
To create and send appropriate standard letters in different clinical situations, both antenatally and postnatally
To download data from glucose meters where appropriate
To participate in data collection for audit when appropriate
To provide statistics to the diabetes antenatal team members for reports.
To communicate with the diabetes antenatal team as necessary.
To comply with relevant training requirements and be proficient in the use of Trust IT systems, including PAS, ICE, Protos.
To keep informed of any developments in relation to A & C responsibilities.

About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity.
We can offer you the full range of NHS benefits/discounts and in addition:

Flexible working hours
Fast Track Staff Physiotherapy Service
Multi Faith prayer room at NNUH Colney Lane site
Discounted gym memberships
Excellent pension scheme and annual leave entitlement
Wagestream - access up to 40% of your pay as you earn it
Free Park & Ride service direct to NNUH Colney Lane site
Free 24-hours confidential counselling support
On-site Nursery at NNUH Colney Lane
On-site cafes offering staff discounts at NNUH Colney Lane
Support in career development
Flexible staff bank
Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics

Details
Date posted
20 October 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
24,465 a year per annum, pro rata
Contract
Fixed term
Duration
5 months
Working pattern
Part-time, Flexible working
Reference number
234-25-D1139
Job locations
Norfolk and Norwich University Hospital
Norwich
NR4 7UY
Job description
Job responsibilities

To review patient records to ensure aspects of care are completed (eg retinal screening, HbA1c, Booking bloods etc), printing off relevant request forms and reporting to team members if appropriate.
To record DSM activity in clinic
To input data into the Maternity diabetes database
To arrange and attend antenatal diabetes team meetings, send out agenda, take and distribute minutes
To keep up to date the S drive, Diabetes folder
To retrieve records on request by medical or midwifery staff and ensure they have been tracked and then returned appropriately.
To file information into maternity records as requested.
To create and send appropriate standard letters in different clinical situations, both antenatally and postnatally
To download data from glucose meters where appropriateTo participate in data collection for audit when appropriate
To provide statistics to the diabetes antenatal team members for reports.
To communicate with the diabetes antenatal team as necessary.
To comply with relevant training requirements and be proficient in the use of Trust IT systems, including PAS, ICE, Protos.
To keep informed of any developments in relation to A & C responsibilities.

Please refer to the for the full specification of responsibilities and requirements for this post.
Please note that this advertised position, which is part of occupation code 4159 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role Job description
Job responsibilities

To review patient records to ensure aspects of care are completed (eg retinal screening, HbA1c, Booking bloods etc), printing off relevant request forms and reporting to team members if appropriate.
To record DSM activity in clinic
To input data into the Maternity diabetes database
To arrange and attend antenatal diabetes team meetings, send out agenda, take and distribute minutes
To keep up to date the S drive, Diabetes folder
To retrieve records on request by medical or midwifery staff and ensure they have been tracked and then returned appropriately.
To file information into maternity records as requested.
To create and send appropriate standard letters in different clinical situations, both antenatally and postnatally
To download data from glucose meters where appropriateTo participate in data collection for audit when appropriate
To provide statistics to the diabetes antenatal team members for reports.
To communicate with the diabetes antenatal team as necessary.
To comply with relevant training requirements and be proficient in the use of Trust IT systems, including PAS, ICE, Protos.
To keep informed of any developments in relation to A & C responsibilities.

Good general standard of literacy and numeracy

Desirable

Knowledge of medical terminology

Experience
Essential

Previous clerical work including data input.

Desirable

Experience in NHS or customer service organisation
Experience of minute taking

Skills
Essential

Good communication and interpersonal skills

Attitude, aptitude
Essential

Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
Demonstrates understanding and commitment to Equality, Diversity and Inclusion

Person Specification
Qualifications
Essential

Good general standard of literacy and numeracy

Desirable

Knowledge of medical terminology

Experience
Essential

Previous clerical work including data input.

Desirable

Experience in NHS or customer service organisation
Experience of minute taking

Skills
Essential

Good communication and interpersonal skills

Attitude, aptitude
Essential

Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
Demonstrates understanding and commitment to Equality, Diversity and Inclusion