Job Description

Job Title:

Digital Health IT Coordinator

Posting Start Date:

09/05/2025

Job Id:

1064

School/Department:

School of Medicine & Population Health

Work Arrangement:

Full Time (Hybrid)

Contract Type:

Fixed-term

Salary per annum ():

38,249 - 41,671

Closing Date:

08/06/2025
The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.


We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

Overview

We are seeking a dynamic individual, experienced in digital health applications, to join our exciting programme to develop IT solutions to a major problem in cancer treatment.


In the last decade immunotherapy has revolutionised treatment for certain cancers and the therapy is increasingly being used in many other cancers and earlier in the cancer treatment pathway. However, in many patients, the great benefits of immunotherapy can be accompanied by unwanted toxicity or side effects which can be serious and even life-threatening. The E-IMMUNE Programme (funded by Yorkshire Cancer Research) will develop an optimised digital health approach to management of this toxicity, rigorously testing the new approach in a randomised clinical trial. If successful, we aim to roll out this new approach throughout the NHS and beyond.


The Digital Health IT Coordinator role is a key post to provide the support needed to ensure timely and effective progress in the Programme, and maximum coordination across our multidisciplinary team, drawn from the University of Sheffield, and collaborating partners in other Universities, in two NHS Trusts (Sheffield and Leeds) and in the IT industry (Itecho Health Ltd in Leeds). You will be instrumental in supporting the successful development, integration, testing and deployment of a remote monitoring software platform (called Ascelus) to support the clinical management of patients undergoing immunotherapy treatment. You will collaborate closely with clinicians, patients, researchers, developers, and IT teams to ensure seamless integration and optimal performance of the platform. Your responsibilities will include managing the User Acceptance Testing (UAT) process, coordinating system integrations, and supporting data governance and compliance. Additionally, you will play a key role in training and supporting users, as well as identifying opportunities for future innovation and improvement.




This role offers a unique opportunity to work at the forefront of healthcare technology, contributing to the development of innovative solutions that can significantly impact patient care. You will have the chance to work with a talented team of professionals and collaborate with leading experts in the field.

Main duties and responsibilities

Co-Design and Development:

Facilitate collaboration between clinicians, researchers, developers and IT teams to ensure that insights from co-design are available to be seamlessly integrated into the Ascelus platform.

User Acceptance Testing (UAT):

Manage the UAT process for the Programme, ensuring a rigorous and thorough evaluation of the product's functionality and usability. Act as the conduit between the research teams in the Universities of Sheffield and Leeds, the NHS Trusts and Itecho Health to report UAT results and insights to Itecho Health developers.

Systems Integration

: Liaise with and support the integration of systems, CERNER (the Sheffield Trust's Electronic Patient Record System) and Ascelus, between the E-IMMUNE team, the NHS Trusts, Itecho Health and their integration supplier. Work across the different teams to complete necessary fact finding and documentations (e.g. defining data fields to push/ pull between Ascelus and CERNER) and ensuring smooth data flow and population of the EPR.

Data Governance and Compliance:

Support Itecho Health, the Trusts and the research team in maintaining data governance and compliance throughout the project, including terms and conditions, privacy policies, and data protection impact assessments and other necessary documentation.

User Training and Support:

Facilitate comprehensive user training sessions for the relevant Ascelus platforms, both before and after 'Go-live' deployment for the E-IMMUNE project. Establish service support schedules to address user queries and concerns.

User Feedback and Improvement:

Collate and analyse user feedback to identify opportunities for future improvements and enhancements to the systems throughout the project.

Opportunities to Innovate

: Identify and assess opportunities for significant clinical impact through the development of additional innovative products and services, particularly in the areas of immunotherapy, wearable technology, and cross-care pathways.

IT Project Management:

Manage additional IT projects related to or as part of the E-IMMUNE programme (such as the proposed National Late Effects Immunotherapy Database) supporting their delivery on time, within budget, and to the required quality standards

Out of hours work:

There may be an occasional requirement to work out-of-hours by prior arrangement.

Travel

(for which expenses will be paid) to meetings with collaborators in Leeds (Leeds NHS Trust and Itecho Health Ltd)

Reports:

Produce regular reports on the technical progress for meetings of the Programme Board

Collaborative working:

Constructive interaction with partners in the NHS, co-applicants and collaborators, patients and staff, Itecho Health Ltd.
It is expected that the successful candidate will undertake training and personal career development as appropriate to the post and be prepared to carry out other duties, commensurate with the grade and remit of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Please ensure that you reference the application criteria in the application statement when you apply.




Essential criteria


Possession of an honours degree (or equivalent) in a relevant subject (assessed at application/interview) Proven experience in digital health and IT management or a similar role with a strong understanding of IT systems and infrastructure (assessed at Application/Interview) Proven experience working within cross-functional teams, including development, testing, and external partners (assessed at application/interview) Strong analytical and problem-solving skills (assessed at application/interview) Experience with and commitment to data governance and compliance requirements (assessed at application/interview) Experience with healthcare IT systems and standards (assessed at application/interview) Knowledge of user experience (UX) design principles (assessed at application/interview) An understanding of technical terminology used by software teams in developing cloud applications (assessed at application/interview) Possession of or willingness to obtain appropriate NHS Research Passports Exceptional communication and stakeholder management skills, with the ability to work closely with research collaborators and other stakeholders (assessed at application/interview) Ability to effectively manage own workload, whilst part of a multidisciplinary team (assessed at: application/interview) Ability to write reports on technical progress suitable for a multidisciplinary audience such as the E-IMMUNE Programme Board team (assessed at: application/interview)





Desirable criteria


Experience of working in a hospital or other healthcare environment Deep understanding of agile methodologies and their application in a technology development and testing in a healthcare environment (assessed at application/interview) Experience with project management methodologies (assessed at application/interview) Strong proficiency in using software such as Jira for IT project management (assessed at application/interview)

Further Information

Grade:

Grade 7

Salary:

Duration:

1st September 2025 until 31st August 2029

Line manager:

Professor Janet Brown,Programme Director (E-IMMUNE)

Direct reports:

None




For informal enquiries about this job contact:

Sarah Williams, Project Administrator - E-IMMUNE: on s.e.williams@sheffield.ac.uk or on 0114 215 9519

Next steps in the recruitment process

It is anticipated that the selection process will take place on [date to be advised]. This will consist of and interview and a short presentation. We plan to let candidates know if they have progressed to the selection stage 2 weeks after the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact clinmed-staffing@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision ().

What we offer

A minimum of 41days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more. Flexible working opportunities, including hybrid working for some roles. Generous pension scheme. A wide range of discounts and rewards on shopping, eating out and travel. A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks). Recognition Awards to reward staff who go above and beyond in their role. A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework A range of generous family-friendly policies + paid time off for parenting and caring emergencies
+ support for those going through the menopause
+ paid time off and support for fertility treatment
+ and more




We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Criminal record

An

enhanced

DBS check will be needed for this role. More details on the checks can be found on the Government website: gov.uk/criminal-record-checks-apply-role (opens in a new window).




Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- sheffield.ac.uk/jobs/candidates (opens in a new window).




The University of Sheffield is committed to safeguarding and promoting the welfare of our staff and students. It is an offence to apply for this role if you have been barred from engaging in regulated activity relevant to children. Applicants will be subject to relevant safeguarding checks in line with the requirements of each role and the guidance from the Department for Education.



Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):

Childcare disqualification Disclosure and Barring Service (DBS) Medical Online and social media Eligibility to work Satisfactory references Suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.



Safeguarding policy



Employment of ex-offenders policy