Job Description

About High Speed Training


Offering over 180 courses in a wide range of subjects, High Speed Training has certified over 3 million learners through our high quality online training courses.


Our team is made up of talented and passionate individuals, who genuinely care about the work they are doing to help our learners be safe and effective in the workplace. We are proud to be recognised by Best Companies as an 'outstanding' place to work, based on our engagement levels.


We take our core values very seriously. As an accredited B Corp, we are passionate about leaving things better than we found them and being a true force for good. We understand the importance of giving back to our local communities and promote practices that support each other, our learners and our environment.


What you can expect in return


Our people are at the heart of our business and we offer a great environment where we have fun, celebrate success and give you all the tools you'll need for a rewarding career with a team who are passionate about what they do.


Our competitive benefits package includes:


A home office allowance
26 days holiday with the option to buy extra days
Pension (4% employee, 6% employer contributions)
From day one: Access to Reward Gateway - high street, travel, leisure discounts and our EAP.
After 3 months/probation: Profit sharing scheme
After 6 months: Latest mobile phone & contract (or sim only) , Life Assurance (4 x basic salary), optional private medical cover (you & family), Company car scheme (electric car lease), General Health cash plan, Dental cash plan, discounted gym membership


We are fully committed to supporting our staff to work in a flexible way that allows them to balance their commitments inside and outside of work. As we grow, we want our teams to work in a way that lets them be at their best, whether that's on-site or remotely anywhere in the UK, traditional or flexible working hours.


We care about our people and support each other so we can bring our whole selves to work each day. We are inclusive, value diversity and celebrate our individuality. As an equal opportunity employer, we do not discriminate on the basis of age, disability, race, religion or belief, gender reassignment, marital and civil partnership status, pregnancy and maternity, sex or sexual orientation.


We are committed to ensuring equal opportunities for all applicants so please let us know if you require any adjustments that we can accommodate as part of our application process.


Please review our Candidate Privacy Policy here: https://www.highspeedtraining.co.uk/candidate-privacy-notice/


About the role


Our Digital Media Coordinator will be responsible for the planning and scheduling of our Digital Media Creative team. Working with stakeholders across the business, one of the primary functions of the role will be to accurately plan time and effectively deliver projects to help bring our vision to life. We are all about our learners, so you will be contributing to the development of engaging, informative and exciting content that will help drive levels of customer satisfaction, improve their experience and support learner outcomes. We're looking for an excellent organiser, using project management skills to deliver our creative workflow.


You'll be part of a Digital Media Unit which specialises in creating learning, marketing and internal comms materials. You will be involved from the start of the process, understanding the subjects and topics relevant to the course content for the given project, planning using our time-based scheduling process, and delivering advice, ideas, and support to convey necessary information in an engaging manner on a project-by-project basis. There may also be opportunities to develop creative skills in graphic design and video production.


What you'll do


Manage the intake of new briefs and creative requests, including assisting with the admin setup for each project across monday.com, Google Drive, Slack.
Time allocations planning for stakeholders across the business.
Using monday.com to schedule and extract data for future planning.
Manage the team schedule and ensure work and resources are scheduled effectively in order to hit set deadlines.
Create a roadmap for upcoming content, mapping out key production dates and ensuring efficient production planning.
Ability to spot potential bottlenecks and schedule conflicts and pro-actively suggest solutions.
Track the status, versions, and approvals of all deliverables for each project, communicating progress and scheduling/facilitating creative reviews with key stakeholders when required.
Make effective decisions when presented with multiple options for how to progress with the project, adjusting time allocations, schedules and deadlines as required.
Ensure the team has all the information they need to deliver assets to brief, supporting and providing guidance in order to meet productivity goals.
Drive quality control of our digital media and perform cross checks on content using our interactive preview systems.
Assist with production planning including booking of hotels, hire cars, crew/cast hospitality and assist with relevant paperwork including risk assessments, call sheets and releases.
Work with stakeholders to understand requirements, discuss priorities and implement plans for all departments.
Using our Digital Asset Management (DAM) system, manage the archive of all approved assets and maintain organisation of our folder structure, file naming conventions, and creative asset libraries across all campaigns.
Act as production assistant on video shoots when required (including potential travel across the UK and beyond).
Assist with freelance crew sourcing and crew/artist contracting.
Assist with basic financial duties related to production where required.
Assist our Senior Graphic Designer with graphic design work where required.


Qualifications


Experience working with project management / schedule systems (monday.com, Asana, Trello etc.)
Pro-active approach to project management, stakeholder management and scheduling.
Knowledge and experience of stakeholder management and the impact of critical thinking on projects and processes.
Excellent organisational skills with the ability to juggle multiple priorities and projects at the same time.
Good communication skills, comfortable presenting to stakeholders, project teams and partners.
Previous experience working within a creative team and understanding of working with creatives.
Excellent organisational skills with the ability to juggle multiple priorities and projects at the same time.
Data driven with the ability to interpret and present findings.
Good communication skills, comfortable presenting to stakeholders, project teams and partners.
UK Driving licence and car for attending shoots.
Able to work remotely as part of a cross-team initiative.
Quality Control experience (of digital media) would be highly desirable.
Previous experience of video production and film shoots would be desirable.
Previous experience with graphics software (Adobe suite, InDesign, Illustrator etc) would be desirable.


Salary: Up to 30,000