Job Description

About the role

SZC is ultimately owned by two shareholders, EDF and HMG. The shareholders hold their investment in SZC through NNB Holdings Company (SZC) Limited. Over the course of the current shareholding arrangements the shareholdings of the two shareholders will change.


The shareholders will fund SZC up until Financial Close through equity in line with the approved schedule and budget. SZC's business is to design, finance, construct, commission, operate, maintain, and eventually decommission the nuclear power plant and related infrastructure (including activities relating to hydrogen, direct air capture and/or desalination) at Sizewell C in Suffolk. The principal objectives of the current development phase of the SZC project are to agree and implement the Capital Raise Plan, including completing an equity and debt raise, agree the core supply chain contracts and obtain the regulatory permits and licences required for the construction phase of the Project (including the core environmental permits and nuclear site licence).


Prior to the government investment decision SZC operated as part of EDF in the Nuclear Development business unit and was staffed by EDF colleagues and independent contractors who are now in the process of transferring to the direct employment of SZC. It is setting itself up as an organisation capable of delivering a new nuclear power plant, from investment case and funding, to construction, commissioning, operations, maintenance, and decommissioning.



The SZC construction programme has a technical and commercial business case predicated on technical replication of Hinkley Point C. EDF will be an important supplier of nuclear capability for the SZC Programme from its established nuclear business footprint in the UK.


Key stakeholders are: UK Government, relevant Government departments and agencies including Treasury BEIS, EDF, Financial investors and institutions, Regulators, Alliance partners and local communities.



Role Purpose



The Document Controller is responsible to perform document control functions for CWA and support the Information Manager to implement the document control system (Asite).

What you'll be doing

Perform registration, dispatch, filing and archiving of formal documents within the CWA & SZC Client Electronic Document Management System (EDMS) Follow-up and expediting construction execution documents, quality records, Client returned comments Assist in the compilation and indexing of quality records (Certificates, Life-time quality records, hand-over reports) at stages of the Project Quality checking documents for compliance (format, completion, signatures), tracking reviews & approvals, controlling all disciplines checks required for compliance to project requirements and prior to issue into the Client EDMS Perform registration, track review & approvals within the CWA, issue and track in Client's system project deviations (Request for Information, Field Change Requests, Non-conformances, observations) Assist in controlling & following deviations to closure, and capturing in the handover reports Coordinating with Internal teams, Suppliers and Client the documents/quality records from issuance to acceptance Tracking completion of handover files Understanding of Task Information Delivery Plan and Master Information Delivery Plans Train supplier and delivery teams on document control requirements, processes and EDMS tools Ensure system improvements established are properly implemented Be Document Control's point of contact for the CWA delivery teams and suppliers Liaise with the Client's Document Control staff on day-to-day document control issues. Inform the Information Management Team of issues, adjustments and improvements required in supporting materials e.g. templates, registers and EDMS tools, which require administrator rights Allocate document numbers to ensure formal documents are uniquely and correctly identified, and that associated metadata is correctly allocated and captured Implement and monitor EDMS workflows to ensure the correct version is available at point of use Control obsolete documents i.e. superseded and cancelled Provide regular progress reports and other reports as required Maintain a full audit trail for all documents Ensure the issue, receipt and acknowledgement of documentation Manage and maintain distribution matrix and corresponding distribution groups in EDMS File and archive all documents within the secure system

Who we're looking for

Knowledge & Skills

Essential


Previous experience working in document control and information management Be a self-starter who takes the initiative, is tenacious and seeks continuous improvement Good knowledge of Document Control systems in a muliti-discipline project Shows attention to detail and appreciates the importance of accurate record keeping and conforming with project procedures Take ownership of your work and work effectively with minimal supervision Be able to multitask in a fast-paced environment Have excellent communications skills and be able to provide training and guidance to people from all backgrounds and all levels of seniority, from site workers to director level Ensure that teams receive the necessary assistance, and that defined processes are followed Be a good listener and work well with others Be familiar with tablets and mobile technology Be able to quickly learn new software, and show others how to use it Be proficient in Microsoft Products

Desirable


Previous experience on a major construction projects Knowledge if ISO 19650 principles Knowledge of the Document Control process in accordance with ISO 9001. Existing knowledge of Asite and/or other document control system Problem solving and logic-based troubleshooting skills Demonstrated ability to work successfully with a diverse group of customers

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:


Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. 42 hours per week. 25 days paid annual leave (pro rata) Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave Pension, share incentive plan, volunteering leave, recognition schemes and much more...

About us

Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.



From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion



To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.



As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/



We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com



Job Reference: BBUK12131