Job Description

London Fixed Term Contract - Full Time
On Site



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About us

The Fidelis Partnership is a leading privately-owned, Bermuda-based Managing General Underwriter, which, through its subsidiaries, is a global underwriter of property, bespoke and specialty insurance and reinsurance products. The Fidelis Partnership is one of the largest Managing General Underwriters globally and its operations also include outwards reinsurance, claims handling, exposure management and portfolio analytics. The Fidelis Partnership also sponsors and incubates specialist MGAs through its Pine Walk platform. The Fidelis Partnership is separately owned and managed from the ownership and management of Fidelis Insurance Group.



Across product lines and geographies, we focus on three diversified pillars: reinsurance, specialty and bespoke solutions. We are truly diversified. Our long-standing partnerships with capital providers and quota share partners make us nimble. Our breadth of expertise and capabilities deliver outstanding market returns.


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The role

TheEA / Legal Coordinatorwill provide executive support to the Group General Counsel, manage legal documents, assist with company secretarial tasks, support board reporting, manage legal budgets and invoices, liaise with external law firms, and provide administrative support to board directors and independent non-executive directors. This position will require a high level of organisation, attention to detail, initiative, and excellent communication skills to ensure successful project delivery and legal compliance across the organisation.



Please note, this role is a 6-7 month FTC.


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Key accountabilities

Executive Support:

Executive Support to Group General Counsel and Group Head of Compliance. Provide gatekeeping and meeting management for the Group General Counsel. Manage Group General Counsel's calendar, appointments, travel, expenses.

Legal Team and Co-Sec Support:

Manage legal document collation and management, including maintaining an organised filing system, tracking document versions, and ensuring timely execution of legal agreements. Collaborate with other departments within the organisation to support legal initiatives and ensure legal compliance across the company. Support the development and implementation of legal policies and procedures to ensure best practices are being followed.

Board and Director Support:

Manage the Board Calendar, ensuring dates are set in advance of meetings, arranging any extraordinary meetings, coordinating dial-in details, and ensuring room management is arranged for in-person meetings. Managing Board calls, this can be last minute requests and across different time zones. Manage the Board Inbox, ensuring all correspondence from internal and external stakeholders are dealt with in a timely manner, flagging any urgent or sensitive matters to Group General Counsel. Assist Co-Sec and legal team with standing agenda items, outstanding actions, signing of minutes, and setting up Board Paper tracking system. Build board materials using Boardvantage, ensuring that all documents are up-to-date and accurate. Troubleshoot any issues with Boardvantage and provide training and support to the legal team and other stakeholders as needed. Liaise with Boardvantage on contract matters, ensuring that the organisation receives value for money and that the service meets the needs of the legal team and the board. Manage distribution lists for board materials, ensuring that the appropriate stakeholders receive the necessary information to deadline. Liaise with the company secretarial team and other stakeholders to ensure that all board meetings run smoothly and efficiently. Attend board meetings/dinners as needed, providing administrative support to the legal team and other stakeholders. Project management any Board related events, board meetings, ensuring all logistics, catering and event management is handled end to end. Book External Directors (NEDs) flights / hotels / taxis ensuring seamless travel.

Legal Budgets and Invoice Management:

Manage legal invoices, accruals, and budgets, ensuring that legal expenses are accurately recorded and monitored. Provide regular reporting on legal spend, highlighting any significant variances or trends to the Group General Counsel. Monitor legal spend against budget and work with the legal team to manage costs and identify areas for savings. Track the Legal budget spend on new excel spreadsheet to manage spend with law firms. Review and improve legal spend management processes and procedures, implementing best practices where appropriate. Liaise with external law firms on invoices and costs, negotiating fees where appropriate and ensuring that the organisation receives value for money. Assist with ensuring invoices are approved by yourself and the Group General Counsel on SAP in a timely manner.

Fire Warden, Safety and Environmental

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Ensure all staff understand the role they play in relation to incidents and emergencies. Act as Fire Warden for Fidelis in the event of an evacuation in the building. Contribute to ensuring staff abide by the security processes in place for each building. ####

Skills & experience

Ability to see things through to completion, applying problem solving skills. Previous EA/PA experience supporting a Senior Legal Executive/or working in a similar environment. Experience with managing board packs & meetings would be highly desirable. Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously. Excellent communication and interpersonal skills with the ability to build relationships with stakeholders at all levels. High level of attention to detail and accuracy. Proficient in Microsoft Office Suite. Ability to work independently and as part of a team. Good judgement, including where escalation is appropriate. ####

Other

The Fidelis Partnership Ethos

At The Fidelis Partnership, we aim to be different while making a difference.

We set the standard for quality in our industry. Guided by our expertise, our clients can take unique and material risks with confidence. Our approach is tailored and designed to deliver excellence for our clients. We are trailblazers, creating unique solutions in the (re)insurance space. We are experts. Our brokers and clients value the depth of our knowledge and experience. We leverage state-of-the-art underwriting technology to be a market leader. We believe sound ethics make for good business. We deliver value for our customers, investors and communities while actively avoid trading with industries that cause harm to people, the environment and animals. We pride ourselves in creating a workplace that prizes execution, meritocracy, Diversity & Inclusion. Our people herald from countless backgrounds and are united by ambition and the unabashed desire to deliver excellence every day. We provide a competitive environment that helps people cultivate themselves professionally and personally and balance a rigorous workplace with a mindset that prioritises environmental and charitable activities in our communities worldwide.

Our ethos dictates our decisions and actions. It unites us as a team of experts and colleagues and provides us with a compass for ensuring we deliver our best to every stakeholder we serve.

Diversity, Equity & Inclusion

Diversity & Inclusion in the workplace

Insofar as possible, we aim to ensure the composition of our workforce reflects the make-up of the local community We have specific programmes in all our offices to support diversity within the hiring process, e.g. internship and scholarship award programmes This is a particular focus in Bermuda, where we engage actively with local organisations to source diverse talent and provide coaching/mentoring for underrepresented groups We aim to maintain a focus on equal opportunities across all stages of hiring process We measure and minimise the pay gap where possible.

Bring Your Whole Self to Work

Our vision is for a workplace culture where differences are valued and where diversity of background, experience and thought are welcomed. We want to create an environment where all employees, regardless of who they are, are given equal opportunities for career progression and enjoy fair reward from their and The Fidelis Partnership's successes. This will be driven by a workforce that embraces Diversity & Inclusion at every level, in every department across The Fidelis Partnership.



To ensure that all candidates have a fair opportunity to show their abilities during the recruitment process, adjustments may be required. If your physical or mental health or disability may necessitate an adjustment, please contact

fidelis@avenciaconsulting.com

to discuss. All information relating to your health or disability will be treated in accordance with our data protection policy.


Apply by 29/09/2025


Reference: FID01558