Job Description

We have the pleasure of supporting this specialist Investment firm in St James who are looking for an EA & Office Manager to cover a sabbatical on a 4 months FTC (commencing in September 2023). Joining this wonderfully welcoming team you will be a key support to the business overseeing the day to day operations of the office and providing excellent EA support to the CEO.

Responsibilities:

• Providing full support to the CEO, involving: gatekeeping, diary management, meeting organisation, travel arrangements, expenses, and some personal administration.
• Support with the coordination of Board Meetings and Investment Committees across various time zones. Involving: travel, diary management and arranging documents.
• Managing an 8-person office and ensuring smooth operations for the wider team.
• Providing ad hoc administrative support to the Investment team.
• Overseeing utilities and equipment: phones, IT, office equipment and stationery.
• Maintaining all areas of the office and kitchen area and preparing the meeting room for external client meetings.
• Answer incoming calls and direct as required, greeting visitors to the office.
• Management of company correspondence, couriers and post.
• Act as a point of contact for internal and external stakeholders.
• Dealing with confidential matters in an appropriate manner and with integrity.
• Facilitating charitable donations in respect of the company\xe2\x80\x99s charity programme.
• Event management: organising client and team lunches, Christmas party, Company offsite and conference travel for the team.
• All other related duties as determined reasonable by the needs of the business.

Qualities & Experience:

• EA & Office management skills essential (Investments background or similar highly preferred)
• Graduate calibre
• Dependable, flexible and trustworthy
• Exceptional interpersonal skills with a friendly and professional demeanour
• Experience working in a similar role and industry
• High attention to detail and accuracy
• Proactive and resourceful
• Excellent communication skills with a can-do attitude

You must be able to commence end of August/early September to be considered and be able to commit for the full duration of the sabbatical with some flexibility for extension.

Excellent opportunity with a wonderful team so please apply today.

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Leaman Consulting