Job Description

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 175 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities \xe2\x80\x93 enabling them to improve outcomes, make progress, and benefit the generations that follow.

The Community Journals are seeking to appoint an Editorial Assistant to manage the processing of manuscripts from submission to acceptance as well as supporting the standardisation of workflows, improved efficiencies, data collection, and to support authors, editors, and reviewers.

This position is key to assisting the editors with manuscripts, and ensuring content is processed within suitable timeframes. The ideal candidate will be able to prioritise their workload and work to tight deadlines but will also ensure that tasks are performed with speed and accuracy.
This is an administrative position which would be ideal for someone with some office experience wishing to start a career in a fast-paced publishing environment.

Excellent communication skills are key to this role \xe2\x80\x93 both written and verbal. Building key relationships with Editors and Chief Editors is essential for this role, as is working alongside other publishing departments including production and the publishing team. The ideal candidate will have a positive attitude to their work.
The ideal candidate will be educated to degree level (or equivalent) and will be adept at using Microsoft Word, Outlook and Excel, working within a team and meeting daily deadlines.
The Editorial Assistant role supports the Editorial teams with processing manuscripts from submission to acceptance.

The main responsibilities for this role are:

• Managing the flow of manuscripts from submission to acceptance through the manuscript tracking system (MTS) - performing quality checks on manuscripts and ensuring all forms are collected and stored.
• Providing MTS support for Authors, Reviewers and Editors - troubleshooting and assisting with system issues and escalating to the relevant teams if needed.
• Liaising with Authors, Reviewers and Editors via email and telephone \xe2\x80\x93 ensuring your manner is always polite, professional and helpful.
• Maintaining correct information within the databases \xe2\x80\x93 updating person records within the MTS and ensuring manuscript information is correct.
• Assisting with editorial reports.
• Assisting with other ad hoc tasks associated with the editorial workflow of manuscripts.
• Providing team cover during periods of absence.

Experience, skills and qualifications:

• Experience working in a fast-paced office environment is preferred.
• Microsoft Office and Google suite and database management experience.
• Educated to degree level desirable but not a requirement.

Our Editorial Assistants play an important role in managing an efficient editorial process and standardising workflows. The nature of the role is administrative and career development in a role such as this might see you develop through different levels of editorial administration and operational management. It should be noted that this role does not include writing or editing content. If appointed you will gain great insights into the scientific operational editorial and peer review process and how it works.

At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent.

Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards.

If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.

Creativepool