Job Description

Sheffield
14/12/2025


EHCP Coordinator


The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.


Job details

Salary

32,523 - 36,566

Contractual hours

37

Basis

Full time

Package

Annual leave - 30 Days (222 hours) + 8 Bank Holidays (59.2 hours)- this includes a discretionary Christmas closure period
17.1% Employer Pension Contribution into Local Government Pension Scheme

Date posted

17/11/2025

Job reference

RR00001074


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Job description

About us

The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every stage.

About The role

Role Purpose:

The Sheffield College is a large, vibrant and diverse further education college and we are proud of how the college contributes to transforming lives through learning by meeting local skills needs.

As an Educational, Health and Care Plan Co-Ordinator you will be responsible for the planning and delivery of support for High Needs students with Education, Health and Care Plans. Post holders will plan chair and update the EHCP review meetings, monitor progress and track destinations. Working in a cluster with other SEND Professionals post holders may have line management responsibility for a team of learning support assistants and deployment of LSAs to provide learning support.

Main Responsibilities:

Act as a key contact for high needs students at and coming into college ensuring staff teams understand the EHCP outcomes and content.


You will be responsible for conducting a caseload of reviews of the EHCP in a timely manner updating outcomes on EHCPs and informing the Transition and Progression Coordinator of any changes.


Referring complex cases to the Transition and Progression Coordinator team to ensure that a standardised department response can be agreed.


Ensure the staff responsible for learning understand the student outcomes and how these can be met. You will understand and share methods to promote student Independence through SMART target setting and will ensure outcomes set support all students in their preparation for adulthood.


Ensure the outcomes are tracked and met and any risk of a student falling behind made clear to the Transition and Progression Coordinator.


Ensure documentation for the annual review of EHCP is administered in line with the SEND code of practice.


If required manage a team of Learner Support Assistants, as well as a caseload of students across different curriculum areas, to ensure the needs of high needs students effectively met.


As a line manage ensure Learner Support Assistants use their skills to adapt and develop materials which are accessible to high needs students.


Lead on the supportive management of the LSA team by taking responsibility for conducting Go Further Reviews, fairly and proactively managing performance and working with the People Team to manage any underperformance.


Collate and store exam access arrangement evidence for High Needs Students. This will involve ensure the EHCP is available, a file note is complete and where necessary that a referral to the SpLD team has taken place.


From time-to-time these responsibilities may be reviewed so that they evolve as part of the college's strategic growth and success. You may also be required to take on other tasks related to the job to support the College in the delivery of its strategic aims, without changing the role's main purpose.

People Management and Cross-college Responsibilities

You may directly line-manage the following posts:

Learner Support Assistants


You may be required to participate in cross-college teams and working groups on key projects.

You may need to attend relevant internal committees and groups. This could include preparing and presenting papers as required.

You will act as a role model to colleagues, ensuring that the responsibilities of the post are carried out in line with the College's FREDIE+ values and behaviors.

You will be required to support and/or manage people management processes within your area which could include but is not limited to absence management, flexible working, low-level/informal conduct issues, low-level/informal grievances, and performance management.

Student Related Responsibilities

Anyone who has regular contact with children and young people in their day-to-day responsibilities must ensure they are safe. You will work with the Safeguarding Team, ensuring concerns regarding students/apprentices are shared in a timely, accurate manner


You will be involved in supporting college open days, supporting during the exam season, student enrolment and any other required events

Other Responsibilities

All staff have a responsibility to ensure that the college provides a safe and sustainable environment for students, staff and visitors. You will support this by:

Understanding and undertaking the specific responsibilities for their role as documented within the Health and Safety Policy and procedures.


Ensure compliance with Data Protection Regulations.


Ensure that environmental sustainability is a key consideration in the actions we take, working towards the college's environmental strategy and net zero ambition


If you want to find out more about the role please contact David Powell, Transition and Progression Coordinator - David.Powell@sheffcol.ac.uk

What we can offer you

As the successful candidate, you will be offered a salary of between 32,523 - 36,566 per annum based upon a combination of the skills, knowledge and experience that you can bring to the role.

Our benefits

Enhanced Pension contributions scheme withSYPA - 17.1%


Annual leave - 30 Days (222 hours) + 8 Bank Holidays (59.2 hours)- this includes a discretionary Christmas closure period


Health and wellbeing, we offer


Employee assistance programme through Bupa


Occupational Health through PAM


Free eye tests for VDU users


Free Parking is available at the majority of our campuses


Further information can be found on our Benefits andCareer Development pages.

Disability Confident

We are a Disability Confident employer and are committed to removing barriers for applicants with a disability during our recruitment process, upon appointment and as an employee. Please review our Recruitment Guidelines for Disabled Candidates which provides further information on reasonable adjustments and how the Disability Confident scheme works in practice. If you require any reasonable adjustments or any support at any point throughout the process, please contact jobs@sheffcol.ac.uk

Armed Forces Covenant

As part of our commitment through the Armed Forces Covenant, we're pledged to support the Armed Forces Community. Recognising the value Personnel, Veterans and military families contribute to our community and country.

Safeguarding

We are an employer who is committed to safeguarding and promoting the welfare of students. Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting procedures. Further details on our safer recruiting procedures, including the employment of ex-offenders can be found here Safeguarding

Next Steps:

To apply:

Click and follow the links to complete the online application. For queries regarding the application process, please contact the Recruitment Team at jobs@sheffcol.ac.uk CVs are currently not accepted.

As a Leader in Diversity employer, we encourage applications from everyone and value diversity in our workforce.

Closing date: 14th December 2025

Please be aware - If we have a high number of applications, we may decide to close the vacancy earlier.