Job Description

The role will be responsible for the management of the maintenance contracts being loaded into e-Quip and ensuring key KPI targets are being met. The role is key in supporting the Head of Medical Engineering with asset management of all medical devices maintained by external providers within the Trust, providing assurance by high standards of record keeping; ensuring existing contracts are renewed in a timely manner; overseeing the booking processes for annual preventive maintenance; logging all contracts and routine servicing information (including service reports) on the Trust's Medical Devices Database (eQuip)..The role will frequently require the post holder to engage with Healthcare Partners procurement and finance teams, and external third party contractors.Main duties of the jobOversee and manage service contracts for medical equipment using the E-Quip asset management system.Monitor contract costs, ensuring value for money and identifying cost-saving opportunities where contracts haven't been fulfilledTrack contract performance against agreed SLAs and escalate non-compliance issues.Ensure financial accuracy in invoicing, purchase orders, and budget forecasts related to equipment maintenance in uploaded into e-QuipContact external service providers to request planned preventive maintenance visits in a timely manner, according to the agreed schedule of servicing.Liaise with Procurement and Finance teams as necessary regarding maintenance contract renewals and new contractsDefine the maintenance schedule for each piece of equipment in line with MHRA guidelines.About usRoyal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.The Care Quality Commission (CQC) have given us an overall rating of Outstanding.Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than xc2xa345 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdoDate posted25 April 2025Pay schemeAgenda for changeBandBand 5Salaryxc2xa331,469 to xc2xa336,483 a year per annum excluding HCASContractPermanentWorking patternFull-timeReference number383-SB-EMF18437Job locationsHealthcare Partners Ltd90 Priestley RoadGuildfordGU2 7AUJob descriptionJob responsibilitiesEstablished in 2018 as a wholly owned subsidiary of Royal Surrey NHS Foundation Trust, Healthcare Partners are focused on attracting, retaining, developing and advancing our workforce. We are proud to be an equal opportunity workplace and an affirmative action employer, inclusion and diversity are key to the success of our company.If you are looking to join a dynamic company with ambitious growth plans over the next ten years, look no further. You will have the opportunity to shape your career within an organisation where talent is recognised and where we will empower you to learn and develop. We arent about putting people into boxes we want people to break the mould and the boundaries to fulfil their potential. Our team here at HPL know that everything they do makes a difference to patients lives. This isnt just a job its a real career, a way of making a difference every single day. We are a true team of diverse, incredible people, all pulling together to fulfil our vision of enabling our clinicians to provide the ultimate care using the latest innovations to achieve the best outcome for their patients.If you meet the requirements for this role and are looking to join an organisation that supports a Healthcare Trust rated Outstanding by the CQC, apply today. This could be the start of your new and rewarding career!Please refer to the full job description & person Spesification.Competencies:The role calls for someone with Medical device knowledge and as such the post holder will have an awareness of the ISO 9001 quality management systemKnowledge of medical device asset management systems, ideally e-QUIPStrong interpersonal skills with an ability to meet strict deadlinesExcellent IT skills which should include Microsoft Word and Excel,Proficient in administrative and clerical duties.Act as first point of contact for all communication relating to contracts within e-Quip.Apply specialist knowledge to operate the Departments database system, ensuring accurate recording of service histories and other relevant documentation, providing records which help to satisfy the departments ISO QMS.Qualifications:Proven experience in administration role, preferably in a fast-paced, dynamic environment.Demonstrated ability to organise and manage multiple priorities in a fast-paced, dynamic environmentExceptional communication and interpersonal abilitiesProficient in Microsoft office and excelExperience in NHS EME or similarExperience of working in the patient environmentE-Quip database knowledge desirableStrong leadership and customer service skillsProficient in Microsoft office applications e.g. Word, excel, outlook etcJob descriptionJob responsibilitiesEstablished in 2018 as a wholly owned subsidiary of Royal Surrey NHS Foundation Trust, Healthcare Partners are focused on attracting, retaining, developing and advancing our workforce. We are proud to be an equal opportunity workplace and an affirmative action employer, inclusion and diversity are key to the success of our company.If you are looking to join a dynamic company with ambitious growth plans over the next ten years, look no further. You will have the opportunity to shape your career within an organisation where talent is recognised and where we will empower you to learn and develop. We arent about putting people into boxes we want people to break the mould and the boundaries to fulfil their potential. Our team here at HPL know that everything they do makes a difference to patients lives. This isnt just a job its a real career, a way of making a difference every single day. We are a true team of diverse, incredible people, all pulling together to fulfil our vision of enabling our clinicians to provide the ultimate care using the latest innovations to achieve the best outcome for their patients.If you meet the requirements for this role and are looking to join an organisation that supports a Healthcare Trust rated Outstanding by the CQC, apply today. This could be the start of your new and rewarding career!Please refer to the full job description & person Spesification.Competencies:The role calls for someone with Medical device knowledge and as such the post holder will have an awareness of the ISO 9001 quality management systemKnowledge of medical device asset management systems, ideally e-QUIPStrong interpersonal skills with an ability to meet strict deadlinesExcellent IT skills which should include Microsoft Word and Excel,Proficient in administrative and clerical duties.Act as first point of contact for all communication relating to contracts within e-Quip.Apply specialist knowledge to operate the Departments database system, ensuring accurate recording of service histories and other relevant documentation, providing records which help to satisfy the departments ISO QMS.Qualifications:Proven experience in administration role, preferably in a fast-paced, dynamic environment.Demonstrated ability to organise and manage multiple priorities in a fast-paced, dynamic environmentExceptional communication and interpersonal abilitiesProficient in Microsoft office and excelExperience in NHS EME or similarExperience of working in the patient environmentE-Quip database knowledge desirableStrong leadership and customer service skillsProficient in Microsoft office applications e.g. Word, excel, outlook etcPerson SpecificationQualificationsEssential

• Educated to A Level, including GCSE English and Maths, or equivalent qualification or experience (A)
• Internal Auditors qualification

• Compliance or Quality Assurance qualification

• A high level of experience in MS 365 packages including SharePoint, PowerApps, Word, Excel, Outlook, using Power BI and databases, and the ability to find innovative solutions through the use of IT
• Experience and knowledge of quality and clinical assurance
• Experience of internal auditing
• Experience of administration, demonstrating an aptitude for a post at this level

• Experience and knowledge of NHS equipment management and supply chain processes

• Educated to A Level, including GCSE English and Maths, or equivalent qualification or experience (A)
• Internal Auditors qualification

• Compliance or Quality Assurance qualification

• A high level of experience in MS 365 packages including SharePoint, PowerApps, Word, Excel, Outlook, using Power BI and databases, and the ability to find innovative solutions through the use of IT
• Experience and knowledge of quality and clinical assurance
• Experience of internal auditing
• Experience of administration, demonstrating an aptitude for a post at this level

• Experience and knowledge of NHS equipment management and supply chain processes

NHS