Job Description

Job Title:

Employability Assistant (Management School)

Posting Start Date:

07/08/2025

Job Id:

1275

School/Department:

Student & Academic Services

Work Arrangement:

Full Time (Hybrid)

Contract Type:

Permanent

Salary per annum ():

24, 900 - 26,338

Closing Date:

25/08/2025
The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.



We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

Overview

The postholder will play a key supporting role in the Management School Employability Team, reporting to the School's Employability Adviser and liaising with colleagues in the Faculty Employability Team and across the Careers & Employability Service.



Specific duties will include administering students' company projects process, communicating with staff and students as appropriate. Support will also be provided for other key employability activities which are embedded within the School's portfolio of programmes, for example Futures First modules and the PPCD module (Personal, Professional and Career Development programme). The role also requires the maintenance of administration processes, databases and web pages, the dissemination of materials for students, and organisation of various employability events.

Main duties and responsibilities

Work with the Management School Employability Advisor and colleagues to administer a smooth and efficient process for company projects including, although not exclusively, the annual planning cycle, preparation of briefing materials for students and preparing students for engagement with and participation in their project. Liaise with internal / external stakeholders around company projects in conjunction with the External Engagement team. Provide administrative support for placements following University policy and processes, using systems as required. This includes the advertisement of placement opportunities, provision of guidance to students, organisation of placement visits, attendance monitoring and placement approval process, following Maintain and review operations documentation including relevant handbooks and staff information. Support the Placement Officer with the provision of internship opportunities for current students. Provide administrative support across a range of employability initiatives and projects. Support the organisation of employability events including logistics, communications and liaison with external organisations and other University teams. Operational delivery of the Employability Ambassadors Scheme, including processes and logistics for recruitment and training. Deal with routine student enquiries, referring students to Employability & Placement Hubs and the central Careers & Employability services as appropriate and updating the enquiry database. Collate feedback from employability events. Support the collation and reporting of employability data. Maintain information stands regarding placement and employment information. Collate material for, and preparation of, regular bulletins circulated to the School's student community. Create and post regular content on the team's social media channels. Maintain and update the School's employability web pages and digital screens. Develop and establish networks across the University. Produce and maintain written documentation detailing processes and procedures related to own role, to enable cover in absence. Provide cover for elements of work undertaken by colleagues during absence. As a member of our Professional staff you will be expected to demonstrate a commitment to the professional behaviours set out in the Sheffield Professional Framework. Carry out other duties, commensurate with the grade and remit of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria

Essential or desirable

Stage(s) assessed at

Previous administrative/clerical experience.


Essential


Application


Excellent IT skills, working with Microsoft packages, email and social media.


Essential


Application/

Task


An understanding of the student and graduate recruitment market.


Desirable


Interview


Ability to assess and organise resources, and plan and progress work activities.


Desirable


Interview


Effective organisational and time management skills and ability to work to deadlines and balance priorities effectively to meet business needs.


Essential


Interview


Effective communication skills, both written and verbal, particularly when dealing with enquiries.


Essential


Interview


Excellent customer service skills, with experience of responding efficiently and effectively to phone and email enquiries.


Essential


Interview


Experience of working effectively as part of a team and independently.


Essential


Application


The ability to work to the highest degree of accuracy and attention to detail.


Essential


Interview/

Task


Ability to deal with sensitive and confidential information in line with the Data Protection Act and University Policy and Procedures.


Desirable


Interview

Further Information

Grade

4

Salary

25,249 - 26,707 per annum with potential to progress to 28,778

Work arrangement

Full-time

Line manager

Employability Adviser (Management School)

Direct reports

N/A

Our website

https://www.sheffield.ac.uk/careers



For informal enquiries about this job contact Liam Barr, Employability Adviser (Management School) at liam.barr@sheffield.ac.uk

Next steps in the recruitment process

It is anticipated that the selection process will take place week commencing 1st September 2025. This will consist of an interview and task exercise. We plan to let candidates know if they have progressed to the selection stage week commencing 25th August 2025. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Ann Yeomans a.yeomans@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision ().

What we offer

A minimum of 38days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more. Flexible working opportunities, including hybrid working for some roles. Generous pension scheme. A wide range of discounts and rewards on shopping, eating out and travel. A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks). Recognition Awards to reward staff who go above and beyond in their role. A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework A range of generous family-friendly policies + paid time off for parenting and caring emergencies
+ support for those going through the menopause
+ paid time off and support for fertility treatment
+ and more





We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.


Closing Date : 25/08/2025





We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.