Job Description

The Estates & Facilities Coordinator will support the effective day-to-day coordination of estates and facilities services across all Lancaster Medical Practice (LMP) sites.
The post-holder will assist the Estates & Facilities Manager in ensuring that buildings, equipment, and facilities are safe, compliant, well-maintained, and welcoming for patients, staff, and visitors. They will supervise cleaning operations, coordinate maintenance requests, liaise with contractors, monitor compliance records, and contribute to the smooth running of all estates and facilities operations.
This vacancy is part time for 22.5 hours per week.
Main duties of the job
Key Duties/Responsibilities

• Operational estate management
• Compliance & risk
• Planned & reactive maintenance
• Project & estates development
• Budget & procurement
• People & contractors
• Business continuity & emergency response
• Sustainability & estates optimisation

About us
Lancaster Medical Practice is a large, at-scale, GP provider delivering General Medical Services to around 68,000 patients in Lancaster and surrounding villages. Formed in April 2017 from our successful, legacy practices, Lancaster Medical Practice has continued to evolve to become the strong, high performing Practice it is today, receiving a rating of Outstanding by the Care Quality Commission in August 2018.
We deliver our services from seven locations throughout the city of Lancaster and its surrounding area and are continuing to develop ourselves to improve what we do for our patients, staff and the local community. We are a progressive, modern organisation with patient-centred General Practice at our core. When joining #teamlmp you are joining an organisation with a wide variety of clinical and non-clinical roles but who all work together to provide the best care we can to our patients.
LMP is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All successful candidates will be subject to a criminal records check with the Disclosure and Barring Service (DBS). All staff are therefore expected to behave in such a way that supports this commitment and will be responsible for safeguarding the interests of children and adults who they come into contact during their work.
We reserve the right to close the post before the closing date.
We are unable to support candidates requiring a skilled worker visa for this post.
Details
Date posted
28 October 2025
Pay scheme
Other
Salary
15,416.07 a year
Contract
Permanent
Working pattern
Part-time
Reference number
A4138-25-0018
Job locations
Rosebank Surgery
Ashton Road
Lancaster
LA1 4JS
Job description
Job responsibilities
Job Summary:
The Estates & Facilities Coordinator will support the effective day-to-day coordination of estates and facilities services across all Lancaster Medical Practice (LMP) sites.
The post-holder will assist the Estates & Facilities Manager in ensuring that buildings, equipment, and facilities are safe, compliant, well-maintained, and welcoming for patients, staff, and visitors. They will supervise cleaning operations, coordinate maintenance requests, liaise with contractors, monitor compliance records, and contribute to the smooth running of all estates and facilities operations. Job description
Job responsibilities
Job Summary:
The Estates & Facilities Coordinator will support the effective day-to-day coordination of estates and facilities services across all Lancaster Medical Practice (LMP) sites.
The post-holder will assist the Estates & Facilities Manager in ensuring that buildings, equipment, and facilities are safe, compliant, well-maintained, and welcoming for patients, staff, and visitors. They will supervise cleaning operations, coordinate maintenance requests, liaise with contractors, monitor compliance records, and contribute to the smooth running of all estates and facilities operations.
Person Specification
Qualifications
Essential

• Proven experience coordinating estates and facilities in healthcare or a regulated environment
• Technical knowledge of building services (electrical, mechanical, water systems) and awareness of relevant HTM and technical guidance.
• Working knowledge or experience of NHS cleaning routines & procedures
• Demonstrable experience of contractor coordination, PPM administration and capital and refurbishment project delivery.
• Use of CAFM system
• Qualifications: NEBOSH or equivalent health & safety
• Possess a professional appearance and manner.
• To have drive, enthusiasm and initiative.
• Self-motivated.
• Flexible approach.
• Positive thinker.
• Ability to challenge constructively.
• Able to work under pressure.
• Car Driver / Owner.

Desirable

• Qualifications and experience desirable:
• vocational or technical qualification in building services, facilities, estates management or relevant experience.

Experience
Essential

• Previous experience that demonstrates good attention to detail.
• Previous experience of Facilities Management.
• Demonstrable experience of contractor coordination, PPM administration and capital/refurbishment project delivery.
• Use of CAFM system
• Experience of working in a confidential environment.
• Previous experience of working in General Practice, NHS or Healthcare setting.

Desirable

• Skills/Knowledge
• Technical knowledge of building services (electrical, mechanical, water systems) and awareness of relevant HTM/technical guidance.
• Working knowledge or experience of NHS cleaning routines & procedures
• Good general computer skills, including the ability to use Microsoft Office, email and the internet.
• Evidence of excellent administration and organisational skills.
• An excellent standard of grammar and spelling in the English language.
• A conscientious approach and commitment to working in an adaptable and flexible manner.
• The ability to work effectively when busy and multi-task when required.
• The ability to deal with personal information sensitively and respect people's right to confidentiality.
• Organise workload.
• Time management.

Person Specification
Qualifications
Essential

• Proven experience coordinating estates and facilities in healthcare or a regulated environment
• Technical knowledge of building services (electrical, mechanical, water systems) and awareness of relevant HTM and technical guidance.
• Working knowledge or experience of NHS cleaning routines & procedures
• Demonstrable experience of contractor coordination, PPM administration and capital and refurbishment project delivery.
• Use of CAFM system
• Qualifications: NEBOSH or equivalent health & safety
• Possess a professional appearance and manner.
• To have drive, enthusiasm and initiative.
• Self-motivated.
• Flexible approach.
• Positive thinker.
• Ability to challenge constructively.
• Able to work under pressure.
• Car Driver / Owner.

Desirable

• Qualifications and experience desirable:
• vocational or technical qualification in building services, facilities, estates management or relevant experience.

Experience
Essential

• Previous experience that demonstrates good attention to detail.
• Previous experience of Facilities Management.
• Demonstrable experience of contractor coordination, PPM administration and capital/refurbishment project delivery.
• Use of CAFM system
• Experience of working in a confidential environment.
• Previous experience of working in General Practice, NHS or Healthcare setting.

Desirable

• Skills/Knowledge
• Technical knowledge of building services (electrical, mechanical, water systems) and awareness of relevant HTM/technical guidance.
• Working knowledge or experience of NHS cleaning routines & procedures
• Good general computer skills, including the ability to use Microsoft Office, email and the internet.
• Evidence of excellent administration and organisational skills.
• An excellent standard of grammar and spelling in the English language.
• A conscientious approach and commitment to working in an adaptable and flexible manner.
• The ability to work effectively when busy and multi-task when required.
• The ability to deal with personal information sensitively and respect people's right to confidentiality.
• Organise workload.
• Time management.

Skills Required