Job Description

Are you at University looking for a placement ?

As an Intern with Autograph Events, you will live and breathe the world of events management. As part of a small but successful agency, you will experience all aspects of events, gaining hands on experience in: coordinating events; organising business travel; sourcing venues; analysing data and feedback; supporting on large events; managing delegates and building websites as well as gaining experience in accounts, marketing and sales. You will have hands on experience on delivering events and understanding what happens behind the scenes.

There will be opportunities to join fam trips in the UK and Internationally, as well as the chance to be onsite running live events.

Responsibilities may include:

Take and understand a brief from client. Choose a suitable destination and venues to match the client's criteria. Respond to and maintain client's budgets. Obtain quotes from venues and suppliers. Create proposals and outline costings using company templates. Liaise with venues, suppliers and contractors. Creation of websites for delegate management. Coordinate delegate management for events Booking business travel - hotels, flights. trains Maintenance of the database and administration. Maintain detailed event files, recording contacts, contracts and financial information. Planning and organisation / running of the event. Create and execute post event survey. Reconcile final invoices and accounts. Commission invoicing Marketing and social media posts Supporting on site at Live Events

What we need from you:

Excellent telephone manner and social skills - dealing with clients at all levels

Excellent communication skills, both verbal and written, with a strong ability to engage with guests and colleagues alike.

Ability to assimilate product knowledge quickly and efficiently

Excellent attention to detail/accuracy

Ability to work without close supervision and on own initiative

Strong organisational skills with an eye for detail to manage multiple tasks effectively.

Capability to work within a team

Demonstrated time management abilities to prioritise tasks in a fast-paced environment.

Excellent level of numeracy and computer literacy

Excellent written & verbal command of English language

Negotiation skills

Ability to interpret clients requests with regard to their requirements and our business goals

Clean & full driving license (preferred)

If you think you would be the ideal candidate, please get in touch - send through your CV, a covering letter explaining why you would like to work with us and how you would make the perfect extension to our team and our clients teams. Victoriaj@autograph-events.co.uk

Job Types: Full-time, Fixed term contract, Internship
Contract length: 12 months

Pay: 21,000.00-24,000.00 per year

Benefits:

Employee discount Free parking Gym membership Health & wellbeing programme On-site parking Private dental insurance Private medical insurance
Work Location: In person

Reference ID: Events Assistant / Intern
Expected start date: 01/09/2025