Job Description

Office / Event Assistant

About Obis 360 -

www.obis360.com

We are a specialist in providing outsourced event solutions tailored to the needs of every organisation. Whether the requirement is finding a venue or complete operational event management.

We organise events for our clients worldwide whatever the size, style and purpose of an event (conference, seminar, business meeting, congress, exhibition, product launch, user group).

Office location - Chessington, KT9

Role

Office Administration and Venue Finding with some Event Management. A great role for someone wishing to gain an insight into an Events Agency.

We are looking for an enthusiastic, self-motivated multi-tasker with excellent communication and organisational skills. You will have proven administrative and data-processing skills and have excellent attention to detail. A can-do attitude and an ability to build strong relationships are essential.

It is crucial that you will be able to travel and available to work (onsite in Berlin between 4th - 11th March 2026 and Vienna between 9th - 13th May 2026)

Key Responsibilities:

The Role - Main Duties and Responsibilities:

Answering all telephone calls and directing enquiries to the right contact

Managing the CRM system and updating details

Dealing with general administrative duties

Diary management

Taking enquiries and sourcing venues

Putting proposals together

Maintaining strong relationships with clients, suppliers and venues

Support the core events team with ongoing events

Source and recruit event staff where appropriate

Source and recruit onsite suppliers where appropriate

Liaise with delegates regards to their attendance at an event

Assist with publicity, social media, and respond to event-related inquiries.

Organisation of transfers and travel

Arrangements of all shipping requirements, create shipping labels and sent out in a timely manner

Skills required

Must have a good understanding of Word, Excel, PowerPoint

Must be able to confidently use the internet and social media platforms

Must have a good telephone manner

Must have the confidence to be able to converse with all business levels

Must be able to work in a team

Must be available to work for the events listed above

Must have excellent administration skills and attention to detail

Must have excellent time management skills in order to organise and prioritise work efficiently and effectively

Must have a keen interest in events and willingness to assist and support the events team as required.

Flexibility to work evenings and weekends if required.

Salary and Other information

Salary - 25,000 p/a with a 1-month probationary period

During probation the notice period remains one week.

Office is located in Chessington - will be office and home based. During probationary period you will be required to work in the office. Parking can be provided free on site.

Must be legally permitted to work in the UK.

Start date

January 2026

Contact

Please send CV and covering letter to Hannah.hallett@obis360.com

Job Type: Full-time

Pay: 25,000.00 per year

Work Location: Hybrid remote in Chessington KT9 1BD