Job Description

Job Overview

We are seeking a highly organised, energetic and customer-focused Event Operations Coordinator to join the Festival team to ensure the smooth running of the Ludlow Marches Food and Drink events; the principal events being the Ludlow Spring Festival, Magnalonga and Ludlow Marches Food and Drink Festival. This position involves managing a timely delivery of the events as agreed with the Board of Directors in conjunction with the Festival Team including the office manager/event coordinator, sponsorship, marketing/PR, logistics and volunteer coordinators and together with local community groups.

The ideal candidate will have a background in event management, a passion for food and drink culture, enjoy working within a team and the ability to thrive under pressure.

Key Responsibilities

Work with the Directors and Team Members to deliver the Festival events. To work within budget. Event planning and delivery - organise booking exhibitors/vendors, suppliers, infrastructure alongside the event coordinator/office manager. Develop and manage event schedules and layouts. Liaise with the venues and logistics coordinator to achieve a smooth operation of the events. Liaise with the Health & Safety advisors. Provide support to the Volunteer Coordinators with all aspects involved. Support the marketing/PR coordinator with event material, schedules and advertising to promote events and drive attendance. Deliver website changes when required. Build and maintain strong relationships with exhibitors/vendors, suppliers, community groups and sponsors. Ability to work flexible hours including some evenings and weekends, and without supervision. This will include attending Operation Meetings, usually via Zoom. To be on-site during all event setups, weekend and breakdown to help coordinate the successful delivery of events.

Skills & Attributes

Committed to the aims and objectives of the Ludlow Marches Food and Drink. Passion for the food and drink culture and creating memorable visitor experiences. Experience of running events in a busy multi-tasking environment. Preferably hold a relevant Event Management qualification and a good understanding of legislation to the safe running of a large outdoor event. A pro-active problem-solver who thrives under pressure. Familiar with Microsoft Office / Google software. Proficient in writing and editing. Enthusiastic hands-on team player with an excellent organisational, leadership and communication attitude. Live within easy commuting distance of Ludlow Hold a full clean driving licence.

Hours and Remuneration

This is a fixed term self-employed post and is expected to be 2-3 days per week (flexible hours), with more time spent in the weeks leading up to and following the events. Attendance at the Festival office in Ludlow is normally expected at least 1 day per week - in liaison with the Event Coordinator/Office Manager. The self-employed contract rate will be 15-20 per hour, depending on experience

A little bit about LMFDF...championing local and seasonal food & drink from the Marches region.

Ludlow Marches Food & Drink provides a unique platform for independent growers, food and drink producers and makers, to showcase their products.

We create memorable events for those who are passionate about quality food and drink and its provenance. We are recognised for local producers and creating a unique immersive experience across all our events.

We run on a not-for-profit basis and the directors of the Festival give their time voluntarily; it now only employs one full time member of staff, together with a small number of freelancers.

To Apply:

Please submit your CV and a cover letter outlining your relevant experience and why you are the perfect fit for Ludlow Marches Food and Drink via the Indeed links.

Expected start date: 12th January 2026

We look forward to hearing from you!

Job Types: Part-time, Fixed term contract, Temp to perm, Freelance
Contract length: 10 months

Pay: 15.00-20.00 per hour

Expected hours: 15 - 25 per week

Benefits:

Flexitime Free parking Work from home
Work Location: Hybrid remote in Ludlow SY8 1FD