Job Description

To apply for this role you must have:

Strong organisational skills with the ability to manage multiple priorities under pressure*
Confident and professional demeanour, able to interact with a wide range of people, including high-profile speakers and delegates*
Excellent interpersonal and communication skills*

To apply for this role you must meet all of the criteria above as well as be available for all dates and hours as listed for the events below. Any candidates without this experience and availability will not be considered under any circumstances

We are looking for a professional and adaptable Events Administrator to provide exceptional administrative and on-site support for a busy programme of conferences and lectures. This role involves working closely with speakers, delegates, and venues to ensure events run smoothly from start to finish.


The position is set to commence on 19th September with a pay rate of 16.80 per hour + holiday pay. The dates of work are below:



Handover:


19th September (1/2 hours of work)


Dates of the event:
Sunday 21 September: 5pm - 9pm


Monday 22 September: 8am - 7pm


Tuesday 23 September: 8am - 9pm

Key Responsibilities

Act as a welcoming first point of contact for delegates and speakers, ensuring a professional and friendly experience Provide on-the-ground support during events, responding quickly to any operational needs or issues Assist with lecture facilitation, ensuring speakers have the necessary resources and AV setup for successful presentations Liaise with Oxford venues regarding logistics, including AV requirements, room setup, and catering arrangements Deliver consistently high standards of customer service to all attendees and stakeholders Proactively identify and resolve any operational challenges to keep events on track Support with general event administration and coordination before, during, and after events

Selection Criteria

Confident and professional demeanour, able to interact with a wide range of people, including high-profile speakers and delegates Strong organisational skills with the ability to manage multiple priorities under pressure Excellent interpersonal and communication skills Comfortable using event-related technology and AV equipment (with support available) Flexible and adaptable, able to remain calm and make decisions in fast-changing situations

Vacancy ID:

19595

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service