Job Description

Events and Facilities Officer

Our client is seeking an Events and Facilities Officer start asap on a temp basis for 3 Months; The role is Office based \xc2\xa317.23 Per Hour;

Who will you be working for?
Our Client is an innovative healthcare organisation located in the City of London.
Location is Tower Hill

Your responsibilities will include:
To provide a consistent and responsive events and facilities administrative support service to staff, members, and the wider college team within the facilities customer service charter.

• Daily Monitoring of all the Facilities inbox to action requests for any maintenance tasks, stationery enquires and merchandise requests.
• Daily monitoring of both Events inboxes for both internal and external enquiries, provided all required information is provided and ensuring the Events and Facilities Manager is updated.
• To ensure all merchandise stock levels are routinely checked and any orders placed with the relevant supplier.
• To ensure all merchandise stock levels are routinely checked and any orders placed with the relevant supplier.
• To provide regular reports upon request to the events and facilities manager. These would include reports on merchandise sales and stock lists and monthly internal and external events.
• To take responsibility in the overhaul of the facilities SharePoint folder and the subsequent upkeep of all facilities documentation in collaboration with the Archive and Records Manager.
• Assisting the Events and Facilities Manager when required with the sending of quotes and invoices.
• To provide cover at reception when required for breaks
• Occasionally assist in the preparation of events spaces where furniture needs to be set up/dressed down.
• To act as a fire marshal during the incident of a fire alarm activation.

• Excellent administrative skills and proven administration experience in a busy, customer-focused environment
• Excellent interpersonal and communication skills
• Experience of helpdesk requests
• Experience of administering and organising events and workshops
• Experience of working with Health & Safety rules and regulations
• Excellent written communication for correspondence

Gordon Yates