Job Description

Are you an organised, proactive, and detail-oriented professional with experience in event coordination and executive support? our centrally based department is seeking an exceptional

Events and Executive Support Officer

to join their dynamic administrative team.

About the Role

This is a varied and rewarding role that combines high-level event management with personal assistant responsibilities to the Dean of the Faculty. You will play a key role in delivering a wide range of high-profile events and providing comprehensive executive support to ensure the smooth running of the Dean's office.

Key Responsibilities

Event Organisation

Assist in the planning and delivery of a diverse programme of Faculty events, including lectures, conferences, symposiums, and workshops -- both in-person and online. Liaise with suppliers to source venues, catering, and event materials in line with value-for-money policies. Provide on-the-day support to ensure seamless event delivery, managing logistics, coordinating staff, and resolving issues as they arise. Promote events across digital and print platforms, manage guest communications, and maintain registration systems. Manage post-event tasks including feedback collection, expense processing, and reporting.

PA to the Dean

Oversee the Dean's diary, managing appointments and prioritising commitments with professionalism and discretion. Act as the first point of contact for the Dean's office, handling correspondence, emails, and phone calls with a high degree of judgement. Arrange complex UK and international travel itineraries, including visas and accommodation. Support meetings by preparing agendas, minutes, briefing materials, and coordinating catering and logistics. Manage financial administration including processing expenses, invoices, and subscriptions. Maintain effective records and filing systems, while building positive relationships with colleagues across the Faculty and wider University.

Essential Criteria

Experience in planning and delivering events, with the ability to manage multiple stakeholders and competing priorities. Proven PA experience Strong diary management experience and a track record of making complex travel arrangements.

Vacancy ID 19882

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service