Job Description

Job Title:

Events Coordinator

Responsible to:

Visitor Experience Manager

Salary:

starting at 26,000, depending on experience

Hours of Work:

37.5 hours a week, flexible between office admin time and events requirements. Will include a mixture of early starts and late evenings between week days and weekends.

Job Summary:

The successful individual will be responsible for all things 'Events' within the Visitor Experience Department on board the Tall Ship. You will be responsible for every aspect of an event, from transforming enquiries to confirmed bookings, outsourcing and bringing in business, arranging our own in-house events, and evaluating their success afterwards.

Key Tasks:

Provide a warm welcoming first contact with clients and manage the communication throughout the planning process until delivery. Manage the diary to ensure smooth turn over times and no conflicts taking place between events, ship activities, ship maintenance and the visitor attraction. Provide professional walkarounds of the ship to ascertain the client's requirements while demonstrating knowledge of the ship in a positive and enthusiastic manner. Build and maintain strong client relationships to ensure their trust throughout the planning stages and delivery. Ensure all clients are provided with T&C's and risk assessments prior to their event. Liaise with the finance department regarding all event invoices and payments. Ensure all events follow current licensing laws. Create and circulate function running orders to the front of house team and crew in advance for each event. Maintain relationships with external catering companies and vendors and ensure all relevant documentation is up to date and on site for each event on board. Develop and implement an annual event plan to increase revenue. Work within the Events Department budget and report and manage KPIs Support the Tall Ship social media accounts to promote in-house events. Ensure all procedures and trackers up to date throughout event planning stages. Produce and present reports to the board of directors and at team meetings. Supervise all function staff throughout the event and run the in-house events. Be an ambassador for Glenlee and the company values in an internal and external setting.

Key Skills:

Be able to use own initiative Have an in-depth understanding of event management procedures Have a can-do attitude Have a thorough understanding of standard office software Have excellent communication skills Be enthusiastic Have experience with social media content Be a team player Can work well under pressure

Qualifications:

Hold a Personal License (preferred but not essential) Have an HND in Events Management or similar OR minimum 2 year experiences in a relevant role within the Events/Hospitality/Tourism industry

Applications close 13/02/26

Interviews will be scheduled WB 16/02/26

Job Types: Full-time, Permanent, Graduate

Pay: From 26,000.00 per year

Benefits:

Discounted or free food Employee discount Flexitime Free or subsidised travel Free parking On-site parking
Ability to commute/relocate:

Glasgow G3 8RS: reliably commute or plan to relocate before starting work (required)
Work Location: In person

Application deadline: 13/02/2026