Job Description

Job Purpose

To support the PRCA Events team with speaker management and general event coordination for their flagship conference, taking place on Wednesday 17th September 2025 in London.

Dates

2 x days a week starting ASAP, until 26th September 2025.

Duties and responsibilities

The role will mainly focus on ensuring the successful delivery of the conference speaker programme, while also supporting general programme development and event coordination. Responsibilities will include (but are not limited to):

Supporting with programme development, including research into session themes and formats Assisting with speaker outreach, onboarding, and pre-event briefings Liaising with speakers in the lead-up to the event, including gathering bios, headshots, and presentation materials Managing speaker logistics and requirements, including session timings, slide deadlines, tech needs, and on-the-day coordination Preparing speaker briefing documents and contributing to the creation of the production schedule and running order Maintaining a speaker tracker to ensure key deadlines are met and information is accurately recorded Coordinating with the AV team and venue on speaker requirements and presentation logistics Supporting the creation and formatting of presentation slides and other speaker collateral Providing onsite support, including managing speaker arrivals and timekeeping Attending and contributing to weekly team planning calls and post-event debrief

Skills

At least three year's experience in event and/or speaker management Excellent communication skills Highly organised with the ability to manage multiple deadlines concurrently Experience using Microsoft Office Familiarity with email marketing tools and CRM systems Strong attention to detail and a proactive approach to problem-solving A good level of numeracy and ability to work with basic event budgets The skills to work both independently and as part of a team Ability to remain calm under pressure and adapt to last-minute changes

About the PRCA

The Public Relations and Communications Association (PRCA) is the world's largest professional PR body.

Our mission is to create a more professional, ethical, and prosperous PR industry. We champion - and enforce - professional standards around the world through our Professional Charter and Code of Conduct. The Code compels members to adhere to the highest standards of ethical practice.

We deliver exceptional training, authoritative industry data, and global networking, and development opportunities.

The PRCA is an equal opportunities employer and is determined to ensure that no applicant receives less favourable treatment on the grounds of race, gender, age, disability, religion, belief, or sexual orientation. We are passionate about equality for applicants, employees and contractors, and work hard to ensure none are disadvantaged by conditions or requirements which cannot be shown to be justifiable.

Job Type: Freelance

Pay: 200.00 per day

Work Location: Hybrid remote in London W1C 1AY

Application deadline: 21/05/2025