Only applications on the Parish Council application form will be considered.
You can download the form from our website: https://www.warsopparishcouncil.co.uk/
Please note:
You will be expected to work from the office a minimum of three days per week.
Interviews will be held on 04 and 05 September.
Warsop Parish Council are seeking a highly organised and experienced Events and Liaison Co-ordinator, based at Warsop Town Hall to plan and deliver exciting and participative community events across the year. The successful candidate will also have responsibility for producing and circulating at least 3 editions of Warsop Parish News each year along with keeping areas of the Council website up to date. This is an exciting opportunity in an ambitious Parish Council delivering high quality services to our community.
The Events and Liaison Co-ordinator will need strong organisational and planning skills to create and co-ordinate local events. Excellent communication and interpersonal skills will be essential to build relationships with local businesses, stakeholders and the community. The ability to manage multiple projects simultaneously, meeting deadlines and working within agreed budgets will be key in this role, along with strong problem-solving and creative thinking. Experience of community engagement, event planning and proficiency in the use of Microsoft Office are essential for this exciting role, alongside enthusiasm and a passion for community engagement in Warsop Parish.
This is a permanent role of 18 hours per week, based at the Town Hall, usually working Tuesday, Wednesday and Thursday mornings. There is some flexibility around hours to accommodate attendance at Parish Council events on evenings or at weekends, which will be essential.
Overall Responsibilities
To support the council by identifying, organising and co-ordinating agreed events in Warsop Parish and ensuring these meet Health & Safety and budget specifications.
Liaison with local businesses and stakeholders to identify opportunities for the Parish Council to support local initiatives.
Responsibility for the production of Warsop Parish News and contribute to development and updating of the Warsop Parish Council website.
To work alongside the Proper Officer to deal with enquiries from councillors and members of the public, and to provide support for Parish Council functions in their absence.
To carry out these duties with minimal supervision, and to report progress back to the Proper Officer and council.
Specific Responsibilities:
Support the production of the annual Business Plan working with the Proper Officer and Council.
Working with the Parish Council Business Plan and public feedback, which meet Parish needs. And identifying ad hoc events.
To agree a budget with the Proper Officer and the Council, and to ensure all events are properly costed and delivered within budget.
Organisation and delivery of agreed events to best practice and involving local groups/ schools etc where appropriate.
To deliver a report to Full Council meetings on progress against objectives and budget in a written report.
Liaison with the District Council to ensure that a Safety Management Plan is in place for all major events, and signed off in advance of the event. This will include ensuring Health & Safety Risk assessments are in place, proper personnel employed including but not limited to security and First Aiders, adequate numbers of volunteers in place and insurance conditions met.
Risk assess all events irrespective of perceived size.
Responsible for ensuring all events meet Health and Safety and Event Management requirements. Major events to be signed off by full council or a duly delegated committee.
To be present during all organised major events to coordinate the Event Management Plan, deal with issues and ensure all volunteers and personnel are properly briefed.
To obtain feedback after all major events from relevant stakeholders.
To keep a record of volunteers who have assisted with events for insurance purposes, and ensure they receive a formal thank you for their help.
To provide a written report for council after all major events including any issues, feedback, costs and recommendations.
To ensure all event invoices are correctly recorded in the council's finance software and submitted to council for approval and paid within agreed timescales.
Setting of Warsop Parish News deadlines as agreed by full council for submission, printing and delivery dependent on the number of issues agreed in the Business Plan (no more than four per annum).
Ensuring Warsop Parish News is produced within agreed budgets and any VAT recorded appropriately.
Liaison with local businesses and groups to obtain advert revenue including the creation of adverts as needed. (IT training to be provided.)
Liaison with local groups/ schools/ stakeholders to ensure content reflects activity within the whole of Warsop Parish.
To encourage Parish Councillors to contribute regularly to Warsop Parish News and to share good news stories and local issues.
To work with Vibrant Warsop with regard to their pullout with regard to invoicing and timescales.
To monitor deliveries after the final delivery date, and report any issues to the clerk.
To work with the Proper Officer and an agreed developer to design a new webpage for Warsop Parish Council.
To work with the Proper Officer to keep the website up to date and ensure it fully reflects the activities of the Parish Council and its councillors.
To act as a representative of the Council as required, including dealing with members of the public.
To attend the appraisals process and be responsible for personal development.
Ensure time sheets and holidays or planned absences are recorded and approved by the line manager.
Carry out such other reasonable responsibilities and functions as required by the Parish Council.
Responsible to:
The Proper Officer and Responsible Finance Officer of Warsop Parish Council (the Clerk) and reporting to Warsop Parish Council.
How to Apply
Application form, job description and person specification are available from theclerk@warsopparishcouncil.co.uk.
Only applications on the Parish Council application form will be considered.