Job Description

Location:

The Free Company, Balerno, EH14 7HZ

Time:

Part-time, 2-3 days per week to start (with potential to increase), 32 days holiday p.a. pro rata

Salary:

Starting from 32,000 pro rata depending on experience

Start Date:

ASAP

About Us

The Free Company is a small, independent hospitality business based on a regenerative farm just outside Edinburgh. We run a seasonal restaurant, host weddings and private events, and curate collaborative dinners and workshops - all shaped by the land and the seasons.

Rooted in sustainability and community, we care deeply about food, farming, and creating thoughtful experiences. You'll be joining a close-knit, creative team with space to contribute ideas and grow with the business.

Who are we looking for?

We're looking for an organised and energetic Events & Sales Coordinator to join our small team and help us grow the events side of our farm-based hospitality business. This role combines operational support - working closely with our Restaurant & Events Manager to keep everything running smoothly - with proactive business development, helping us bring in new clients and shape an exciting calendar of weddings, private events, workshops and seasonal gatherings.

You'll be involved in everything from first enquiries and client communication to coordinating logistics, creating briefing sheets, and managing bookings - while also exploring new opportunities, building relationships, and contributing ideas to help us grow.

If you're someone who finds satisfaction in the details, loves good food and good people, and gets a buzz from seeing an event come together - without too many late-night shifts - this could be a brilliant fit.

Key Responsibilities

Immediate Priorities

Provide admin and coordination support to the Restaurant & Events Manager and wider events team Respond promptly and professionally to event and restaurant enquiries Arrange and coordinate client viewings Liaise with booked clients to confirm details and timings Create and send event invoices; track and chase payments Liaise with the kitchen and wider team to coordinate menus and logistics Create internal event briefing sheets for the team Process restaurant bookings and manage ResOS system

Ongoing Development

Proactively seek new clients for weddings and private events Build relationships with potential partners and organisations to drive bookings Support the development and delivery of a seasonal calendar of workshops and collaborative events

Experience & Skills

Essential

Proven track record in event coordination, ideally including weddings Strong organisational and communication skills Experience in proactively developing new business - with an understanding of where to find and how to convert potential clients Confident using computers and cloud-based systems - ideally Google Drive Financial admin experience - familiarity with Xero or similar systems Comfortable managing multiple tasks and deadlines independently

Preferred

Prior managerial or supervisory experience in hospitality and/or events Financial reporting experience - ideally using Xero, Google Sheets or similar Experience with restaurant booking platforms (e.g. ResOS), including table plans, intervals, and service flow Familiarity with website platforms like Squarespace - especially for updating bookings pages and basic content edits Experience with design tools such as Canva or InDesign Experience in accommodation admin - with an understanding of day-to-day operations (e.g. bookings, check-ins, housekeeping coordination) Driving licence and access to a car - especially for weekend or late finish events

Opportunities for Growth

In time, there's scope to take on:

Accommodation admin - bookings, logistics and housekeeping coordination Marketing tasks - social media, newsletters, events promotion
We're open to new ideas - this role has space for creative thinking and shaping guest experiences on the farm.

Working Pattern

2-3 days per week to start, ideally Monday to Wednesday, 09:00 - 17:00 or similar Hybrid working: a mix of on-site and work-from-home, with regular presence at the venue each week Occasional support on wedding or events days, which may include evenings and weekends Potential to increase hours over time for the right person doing a great job

Benefits

Paid lunch break with meals provided when onsite Discounted meals when dining in the restaurant Access to organic farm produce at cost price Enrolment in the NEST pension scheme
Job Type: Part-time

Pay: From 32,000.00 per year

Expected hours: 16 - 24 per week

Benefits:

Casual dress Company events Company pension Discounted or free food Employee discount Enhanced maternity leave Enhanced paternity leave Free parking On-site parking Sick pay Work from home
Schedule:

Day shift Flexitime Weekend availability
Experience:

Events management: 3 years (preferred)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Balerno EH14 7HZ