Job Description

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JOB DESCRIPTION: Examinations Assistant

Location: Sherborne School

Hours of Work:

The post holder is required to work from 8.00am to 5.00pm (less an hour for lunch) two days a week on average during the Michaelmas and Lent terms. No specific days are required, so there is scope for flexibility to fit the needs of the post holder and those of the Exams Office.

During examination periods it will be necessary for the Examinations Assistant to work full time. Examination periods include most of the Trinity Term (from mid-April through to the last public examination towards the end of June) for external examinations, and periods of internal examination during the academic year (the first and last weeks of November, the first two weeks in January and the last week in February). Flexibility in specific timings will be required to meet the demands of the post.

Salary:

Actual salary 8,559.94 per annum for working 2 days per week (16 hours) during term time (34 working weeks plus 5.6 weeks paid holiday). Additional hours worked will be paid at 13.51 per hour upon receipt of a time sheet authorised by the Examinations Officer.

Holiday

: The post holder will be entitled to school holidays, although there may be a requirement to come into work during some half terms to set up for internal exams. Attendance may be required on Bank Holidays that fall during term time, for which time off in lieu will be given. Time off will not generally be able to be taken during Sherborne School term time.

Principal Role

The post holder will be responsible for the practical arrangements for all exams, providing administrative support to the Examinations Officer to ensure the smooth running of all examinations. This will include the management of exam stationery and IT resources, the setting up of examination rooms, the oversight of Trial papers production, the collation and dissemination of examination packs, the dispatch of scripts and general assistance to the invigilation team during examinations.

The Examinations Assistant also deputises for the Examinations Officer in emergencies or during particularly busy periods. It is therefore important that the Examinations Assistant is familiar with all aspects of the administration of public examinations, in case they need to step in to take them over. As such, a comprehensive understanding of the day-to-day running of examinations is essential. This will include, but is not limited to, the following:

The secure storage and distribution of examination papers and scripts, including being a 'keyholder' for the examination safes Access to the secure examination boards' online portals The use of the External and Internal Examinations modules in iSAMS A thorough understanding of examinations processes and protocols, as well as invigilation requirements, as per JCQ and CIE regulations and school policies The implementation of access arrangements, including IT requirements and support Practical Arrangements for Internal & External Examinations Administrative Support to the Examinations Officer
These duties are not intended to be comprehensive and other tasks and projects will be undertaken at the direction of the Examinations Officer or the Deputy Head (Academic).

Skills, Experience & Personal attributes required

Essential:

Ability to prioritise workload and take initiative Ability to work under pressure and within strict guidelines A pragmatic and proactive approach to both practical and administrative tasks Excellent interpersonal skills Excellent IT skills (particularly use of spreadsheets and databases) and understanding of IT systems Experience of iSAMS or similar Management Information System Good administrative skills Attention to detail Sense of humour

Desirable:

Previous experience of examinations or work in an educational environment Educated to A level or equivalent

Sherborne School Recruitment and Selection Policy Statement

Sherborne School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants for this post must be willing to undergo child protection screening, including reference checks with previous employers and a criminal record check with the Disclosure and Barring Service.

Job Type: Part-time

Pay: 8,559.94 per year

Benefits:

Company pension Cycle to work scheme Discounted or free food Free parking Gym membership On-site parking Sick pay
Schedule:

Holidays Monday to Friday Weekend availability
Work Location: In person

Application deadline: 11/08/2025