Job Description

This Role

This is a new role established to provide high-level executive and strategic administrative support to the college's Senior Leadership Team (SLT), ensuring the college meets its legal, regulatory, and academic obligations. Understanding the regulatory environment and excellent communication with high attention to detail and discretion are an essential requirement of this post.

Key Focus of the Role

Provide direct support to the Senior Leadership Team, including diary management, manage strategic meetings (eg SLT, board, compliance), coordinate other meetings including preparing agendas and papers and reports circulating them in advance of the meeting. Prepare minutes and action trackers circulating them timely Coordinating regulatory compliance activities (e.g., OfS conditions of registration, UKVI sponsor duties, QAA expectations, awarding bodies). Manage and maintain internal audit trails, risk registers and governance records. Coordinate responses to external inspections, reviews, and audits, including preparing documentation and managing evidence bases. Ensure distribution and implementation internal policies and procedures (e.g., safeguarding, whistleblowing etc. Support the governance function of the college, including the servicing of Board and committee meetings. Supervise or coordinate administrative staff to ensure effective delivery. Organise events e.g. strategy days, team building and facilitate visits from accreditors and regulators. Assist with the management of data returns such as OfS, and other regulatory bodies e.g. GDC, University or awarding body missions accurately and on time. Develop internal reporting systems to support strategic planning and institutional performance monitoring. Support the Chief Operating Officer in handling confidential and/or sensitive matters involving HR, finance or governance Act as the point of contact for inspections, quality visits, or accreditation reviews and external visitors. Any other duties as deemed relevant and appropriate to the role.

Key Working Relationships

The post holder will report to the Chief Operating Officer and will also work closely with the Dean and other members of the Senior Leadership Team.

Dean Chief Operating Officer Programme Administrators Chair of Strategic Committee Senior Leadership Team Board of Governors Director of Quality and Governance Governance Committee IT and Facilities

Proposed Working Hours

The normal working hours are Monday to Friday 9.00am - 5.30pm, however, flexibility is essential and if required the post holder may be requested to work outside of these hours with prior agreement. If this occurs, then time off in lieu will be agreed.

Annual Leave

The annual entitlement is 25 days (exclusive of bank holidays) with requests being made with at least 8 weeks' notice but as early as possible. Leave may be restricted during college term times during September, January and May.

Other

To be aware of and adhere to College policies and procedures covered under the statutory and mandatory training framework. The College has adopted an Equal Opportunities Policy and specific regard should be taken of its contents in relation to the treatment of employees or potential employees. To adhere to the College's Health and Safety Policy To actively participate in annual appraisals and set objectives and agree a personal development plan in conjunction with your manager. Performance will be monitored against set objectives which will include: Successful delivery of key priorities and objectives agreed at the outset. Contribution to College wide improvements and projects Feedback from Students and staff

The job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.

Job Type: Full-time

Pay: 36,000.00 per year

Schedule:

Monday to Friday
Work Location: In person