Job Description

About Aptia

Founded to shape the future of pensions, health, and insurance solutions, Aptia is a leading professional services firm dedicated to simplifying complexity for businesses and individuals. We bring together cutting-edge technology and deep industry expertise to help organisations navigate an evolving landscape with clarity and confidence.


With a presence in the US, UK, India, and Portugal, we support over six million people and more than 1,100 clients, delivering solutions that drive efficiency, enhance financial security, and provide peace of mind.


Our strength lies in the combination of smart technology and expert teams, ensuring that managing pensions, health, and insurance is more effective. By focusing on innovation, accessibility, and client success, we help businesses take care of their people, so they can focus on what they do best.


And we are expanding. Aptia Group is not only fueled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues.


Specialist. Responsive. Thoughtful. Our values aren't just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.

Job requirements

Role Summary:

In this role, you will play a crucial part in ensuring the efficiency and productivity of the team, by handling administrative tasks and managing schedules.


It's a 12 months contract role and you will work from our office in Glasgow five days a week.

What you'll be doing:

Supporting managers with diary arrangements/meetings/expenses/reporting Scheduling conference calls, video meetings and ensure timely reminders. Preparing meeting materials, agenda and minutes when required. Screening and prioritising emails, phone calls and written correspondence. Raising purchase order requests for the team requirements. Track and follow up on outstanding tasks and commitments to ensure timely completion.

What we're looking for:

Previous experience as a personal Assistant, in a similar role is highly desirable. Proficient in using office software, including Microsoft Office Suite. Knowledge of standard office administrative practices and procedures. Strong organizational skills; the maestro of multi-tasking, juggling multiple responsibilities whilst remaining approachable to the wider team.

How to apply

If you are interested in this role, then we'd love to hear from you. Please go ahead and click apply and submit your resume with appropriate contact information.


Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation.





If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.