Job Description

ROLE PURPOSE:

The Executive Assistant and Project Manager will work closely with the Chief Executive Officer to facilitate project success, track progress, conduct research, and ensure key deadlines are met. Rather than focusing solely on executive support, this role emphasises project leadership, stakeholder communication, and administrative efficiency. The ideal candidate will be highly organised, proactive, and capable of driving initiatives forward in a dynamic environment.

ROLE and RESPONSIBILITIES:

Assist the CEO in planning, executing, managing, and tracking multiple projects across the executive function and business operations. Monitor project timelines, milestones, and deliverables to ensure deadlines are met, action interventions with project timelines or quality are at risk. Conduct research and gather relevant information to support decision-making. Liaise with internal and external stakeholders to ensure successful project execution. Follow up with project owners and teams to ensure timely completion of tasks. Maintain project documentation, reports, and status updates. Identify potential risks, bottlenecks, and issues, proposing solutions when necessary. Manage meetings, prepare agendas, and document meeting notes with action points. Provide administrative and operational support to the CEO as needed.

ESSENTIAL SKILLS AND EXPERIENCE:

Proven experience in project management, executive assistance, or a similar role. Strong organisational and time management skills, with the ability to multitask. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management tools. Ability to work independently, take initiative, and drive results. Strong problem-solving skills and attention to detail. Ability to work effectively with stakeholders at different levels of the organisation. Experience in supporting C-suite executives is an advantage but not essential.

DESIRABLE:

Experience working in a high-growth or fast-paced business environment. Experience with project management methodologies and demonstrated success in project execution. Knowledge of business operations and strategy. Ability to handle confidential information with discretion. Prior experience coordinating executive-level projects or supporting senior leadership.

OTHER INFORMATION:

The Executive Assistant and Project Manager is expected to work flexibly and adapt to the evolving needs of the executive office. The role may require occasional travel (national and international) to support meetings or project needs. Demonstrate a commitment to company values, compliance, and best practices.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned.

Job Type: Full-time

Pay: 35,000.00-40,000.00 per year

Application question(s):

Do you have experience supporting C-suite or senior executives for at least 5 years? Have you managed complex travel arrangements, including international bookings? Do you have experience handling confidential information with discretion? Are you comfortable with the salary range on offer?
Education:

Bachelor's (preferred)
Experience:

Microsoft Office: 4 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 28/07/2025
Expected start date: 04/08/2025