Job Description

Executive Assistant

Gilfresh Produce Ltd is seeking to recruit an

Executive Assistant (EA)

to join our team within our fast growing FMCG family business.

The person will work within our 3 pillars of People, Planet and Prosperity.

Job Title:

Executive Assistant

Department:

HR - working for Managing Director & General Manager

Reports To:

Head of HR

Salary:

Competitive, depending on experience

The Role:

The Executive Assistant (EA) provides high-level, confidential, and proactive administrative and organisational support to the Managing Director (MD) and General Manager (GM). Acting as a trusted partner, the EA ensures smooth executive operations, effective communication, and timely management of priorities, enabling leadership to focus on strategic decision-making and business growth.

Manage complex diaries for MD and GM, prioritising meetings and optimising time. Prepare agendas, meeting packs, briefings, and follow-up actions to ensure clarity and alignment. Act as a key point of contact for senior stakeholders, customers, and suppliers. Minute senior leadership meetings and track actions, ensuring accountability and transparency. Build strong relationships across the business to facilitate effective collaboration and communication. Handle confidential information with discretion, demonstrating professionalism and judgement. Ad hoc HR duties as and when required Organise travel arrangements (transport and accommodation) with efficiency and cost-consciousness, considering sustainability where possible.Maintain accurate executive records, minimising paper usage and promoting digital organisation. Support environmentally conscious planning of events, board meetings, and executive sessions, ensuring logistics are streamlined and sustainable where practical. Track key projects, business priorities, and cross-functional initiatives, ensuring deadlines are met. Liaise across internal teams to facilitate smooth flow of information and support execution of strategic initiatives. Prepare high-quality reports, presentations, and briefings to enable informed decision-making. Support strategic sessions and executive events, ensuring optimal planning and coordination. Process expenses accurately and maintain timely financial records to support business operations.

The Person:

As a family business, it is important we share the same values and that we can find a way to work together. To sustain and continuously improve daily productivity, we are looking for an Executive Assistant who wishes to contribute to business efficiency and stability and who have the following attributes:

Experience as an Executive Assistant or similar senior administrative role. Strong communication, organisation, and time management skills. Ability to support senior leaders simultaneously. High professionalism, confidentiality, and judgement. Strong report and presentation preparation skills. Experience in a fast-paced or family-run business. (Desirable) Recognise the privilege of working in a

FAMILY

environment

RESPECT

each other and assume positive intent Strive for

EXCELLENCE

in everything we do Consider

SUSTAINABILITY

in all our activities Prioritise the

HEALTH

, safety and wellbeing of ourselves and others Proactive, organised, and solutions-focused. Calm under pressure and highly adaptable. Strong relationship-building skills. Trustworthy and discreet.

Behaviours:

We are looking for someone who will:

Own it Know it Control it Learn from it Celebrate it

Key Success Measures:

Efficient management of MD & GM schedules. High-quality executive briefings and communication. Smooth coordination of cross-functional priorities. Strong internal and external relationships.
Please send a comprehensive CV to with 'Executive Assistant' in the subject line

Closing date for receipt of completed applications is

Thursday 22nd January 2026 at 5.00pm

We are an equal opportunities employer

Job Types: Full-time, Permanent

Pay: 28,000.00-35,000.00 per year

Benefits:

Company pension On-site parking
Work Location: In person