Job Description

Reference Number: JO-2308-521555
Executive Assistant
Rate: Negotiable
Job Type: Contract
Location: Central London / West End

Executive Assistant

Location: London (Hybrid Working)

Duration: 9 months

Pay rate: \xc2\xa3162.92 \xe2\x80\x93 \xc2\xa3202.72 per day PAYE

Hours: 40 hours per week (8.30am-5.30pm)

Key job responsibilities:

• Complex calendar management and scheduling of internal and external meetings;

• Managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items.

• Assisting with presentations and document writing and a variety of other day to day administrative tasks.

• You will work closely with other EU/NA Executive Assistants and be able to react with the appropriate level of urgency to situations that require a quick response or turnaround.

• You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

• You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures.

• You should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.

• High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals is required.

• In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.

• Diary Management

• 2+ years\xe2\x80\x99 experience as an EA

• Proficient in Microsoft Outlook

• Experience providing support for Senior level executives

• Arranging travel and expense reporting

• Experience in prioritization and handling multiple items at one time

Clinical Professionals