Job Description

Job title:

Executive Assistant

Hours:

18 hours per week. Work pattern to be agreed, ideally across 5 days per week

Additional hours may be necessary to meet the demands of the post

Salary:

23,322 per annum) pro rata (+ 7% non-contributory pension, after qualifying period)

Location:

Role will be primarily office based at Orchardville HQ , 144 - 152 Ravenhill Road, Belfast. However, successful candidates will be expected to travel to other Orchardville sites occasionally.

Holidays:

25 days annual leave (pro rata) plus 12 statutory days

Duration:

Permanent subject to funding

Purpose:

An opportunity for a pro-active, efficient and organised individual with key skills in administration and corporate support to step into a key role at Orchardville.

This part time role will support the Corporate Services functions within the organisation i.e. the Chief Executives Office, Finance, HR and Health & Safety and the successful candidate will be expected to work collaboratively and flexibly as part of a team.

MAIN RESPONSIBILITIES:

Chief Executive's Office

The post-holder will provide professional, accurate and timely administrative support to the Chief Executive, whilst adhering to relevant policies, procedures, and confidentiality requirements. This will include:

As the first point of contact for the Chief Executive's (CEO) Office, deal with all enquiries in a professional and courteous manner, in person or via telephone / e-mail Organise refreshments, equipment etc. for meetings and events, where requested Organise board and sub-committee meetings as instructed by CEO. Ordering of stationary and other consumables for the CEO Establishing and maintaining an efficient centralised filing system for all activities undertaken Administrative support for the CEO including managing their diary and time efficiently, including the arrangement of appointments, meetings and functions. Organise, share and provide data following staff engagement surveys Organise key calendar events for the CEO' office (AGM, Staff Development Days etc)

Corporate Services Support

General administration duties including photocopying, typing, taking minutes as/when required. Liaise with external HR support to ensure all relevant records for the CEO's office are up to date.Working with the Senior Leadership Team and relevant managers/coordinators to maintain an up-to-date register of volunteers Assisting with communications, fundraising and event organisation as required, including any associated administration Attendance/administrative support provided to Senior Leadership/Management Team meetings as/when required Provide management information reports and feedback on all activities as required. Ensure relevant records systems (electronic or paper based) and databases within the department are accurate, up-to-date and effective. Process and retain information as required by legislation and / or the needs of the organisation including GDPR.

Essential Criteria

5 GCSE.s (Grade A - C) or equivalent, to include English & Maths

or

NVQ Level 2 Administration 2 years' relevant experience working within an administration environment, preferably in an executive support function. Proficient in the use of Microsoft Office applications including Word, PowerPoint, Excel etc.

TO APPLY

REQUEST AN APPLICATION PACK from recruitment@wegobeyondhr.com.

A CV will not be accepted as an application.

Closing date: Sunday 30th November 2025

Orchardville reserve the right to enhance the criteria in the event of an unprecedented response.

We will consider any reasonable adjustments during the recruitment process.

Orchardville are an Equal Opportunities Employer.

Job Type: Part-time

Pay: Up to 23,322.00 per year

Expected hours: 18 per week

Work Location: In person