Job Description

Day to Day Duties to include, but not exhausted:

To filter incoming mail: sorting, redirecting and taking action as appropriate To manage calendars and appointments, ensuring effective use of time and preparation of papers and information in advance To carry out a range of administrative tasks including taking minutes and actions, sharing across the group in a timely manner To research people, events, companies and services as required To be open to learning and using digital tools to ensure efficient working To work co-operatively with colleagues in the management team providing support and cover as required. To organise internal, external meetings and virtual meetings, including booking venues and arranging accommodation To prepare agendas for meetings, ensure papers are accurate and prepared and disseminated on time To ensure deadlines are met for corporate activities including managing time scales and supporting completion on projects To coordinate the production and dissemination of correspondence for colleagues within Services To undertake projects from time to time on behalf of managers examples include organisation of events or internal support projects To act as the initial point of contact for the COO and Deputy COO in their absence, assessing priorities and re-directing calls, enquiries and requests as necessary To respect the unique contribution of every individual and work positively in a diverse environment The post holder should be prepared from time to time to attend meetings in different parts of the country, some of which may be during evenings or rarely, weekends. The post holder will be working in a developing environment and he/she will therefore be expected to undertake other appropriate duties as required for the effective operation of FCMS