Job Description

Monday to Friday, 30 hours per week. Office based in Bolton BL6.

Purpose of the role

To provide key administrative and business support to the Jangro Chief Executive Officer and Senior Leadership team.

Key Skills

Exceptional organisation and diary management skills.

Flawless communication and presentation skills both written and verbal.

Excellent administration skills, with a strong emphasis on accuracy and attention to detail.

Excellent listening and people skills.

Ability to effectively prioritise, execute tasks and manage workload in a timely manner.

Comfortable multitasking in a fast-paced environment.

Ability to act with discretion and confidentially.

Main Duties and Responsibilities

Arrange travel and booking accommodation.

Coordinate schedules, meetings, and appointments

Minute taking during meetings.

Allocating actions from minutes onto Teams platform.

Support CEO and Operations Manager in preparing weekly, monthly or quarterly reports.

Support Operations Manager with health and safety documentation such as risk assessments and internal audits.

Complete CEO expenses forms for sign off.

Organise and maintain the office filing system.

Work with the Leadership team to ensure policies and procedures are up to date.

Oversee the performance and workload of Junior Office Assistant.

Provide general administration support to the Leadership team.

Meetings and Event Management

Arrange dinners, social events, and public appearances.

Research venues and costs for Jangro General Meeting functions.

Planning and organisation of Jangro events in an efficient and cost-effective way.

Work with venues, the Jangro Membership and Suppliers to ensure the smooth running and communication of meetings and events.

Education/Experience/Qualifications

Minimum of 3 years continuous experience in a busy administrator role, preferably as an Executive Assistant or Personal Assistant.

Excellent experience with Microsoft packages (Word, Excel, and Outlook).

Person Specification

Proactive and flexible approach to workload.

Professional and polite with an enthusiastic and positive attitude.

Team player and self-motivated able to communicate with all levels.

Willing to travel and overnight stay as required.

Package

Company pension

Employee Assistance Program

22 days annual leave + Bank Holidays (Increasing annual leave entitlement with long service)

2 x Wellbeing days (in addition to annual leave)

1 x Gift & Gain Day

30 towards eye tests

Free parking

On-site gym

Weekly yoga sessions at HQ

Job Type: Permanent

Benefits:

Company pension Free parking Health & wellbeing programme On-site gym On-site parking
Work Location: In person