Job Description

Job Advert

Executive Assistant - Business Support

Location:

London / Hybrid

Salary

: 45,000 per annum

Hours:

37.5 per week / Monday to Friday 9 am to 6 pm

Contract Type:

Permanent

We are seeking a highly professional Executive Assistant to provide support to both the Managing Director and Associate Director: Operations & Client Relations. This role goes far beyond the traditional administrative support; it is central to ensuring that strategic priorities progress, commitments made in meetings are delivered, and projects remain on track across a fast-paced, international environment.

Our London-based clinic provides a premium, personalised approach to primary and concierge healthcare. We deliver a high standard of clinical excellence in a calm and discreet environment, ensuring every patient receives compassionate, tailored care. The clinic is part of a respected US healthcare group and operates as a standalone UK entity with a multidisciplinary team of physicians, nurses, and support professionals.

Duties and responsibilities

As the executives' right hand, you will play a vital role in coordinating key initiatives, shaping internal and external communications, and supporting the delivery of high-quality presentations, briefs and reports. You will be required to think several steps ahead, exercise sound judgement, and mange relationships with professionalism and tact.Provide comprehensive administrative support to the Senior Management Team, including diary management across multiple time zones. Serve as a strategic partner, ensuring follow-though on meeting outcomes, tracking deliverables, andmaintainingmomentum on projects. Coordinate project meetings, take minutes and track and follow up on actions. Support project management activities, includingmaintainingtimelines and monitoring progress. Assistwith drafting presentations, preparing briefs, and compiling reports. Coordinate communication between executives, internal teams, and external stakeholders, ensuring clarity,discretionand alignment. Anticipate needs and proactively manage priorities to optimise executive productivity. Represent leadership with professionalism, upholdingthehighest level of confidentiality and discretion in all matters.

Person Specification

Essential:

Proven experience supporting senior executives, ideally across international time zones. Demonstrated ability to manage complex project work with attention to detail. Strong understanding of medical terminology and clinical workflows. Strong communicationskills, with the ability to convey information clearly and diplomatically with executive-level polish. Strong organizational skills with the ability to manage competing priorities. High levelofproficiencyin Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

Desirable:

Experience in private or public healthcare. Knowledge of UK healthcare pathways, referrals, and private medical insurance processes.

Personal attributes:

Highly professional, calm, discreet with excellent judgment. Proactive, solution-focused mindset. Collaborative working style, fostering positive relationships across clinical and non-clinical teams, externalpartnersand senior stakeholders. Ability toanticipateneeds and adapt to changing priorities and an evolving structure.

Benefits

Annual Leave: 36 days including Bank Holidays Pension: 5% Employer / 5% Employee Life assurance Private Medical Insurance Health Care Cash Plan Company Sick Pay

Application:

Please submit your CV with a cover letter detailing why you are applying for the role and how your experience matches the person specification.
Closing date: Monday 5 January 2026

REF-225 589