Job Description

Company Overview

Cultivate Gardens is a small, high-end domestic landscaping and garden design company known for thoughtful design, quality workmanship, and a personal, hands-on approach.

We aim to operate responsibly across all areas of the business, and you can read more about our approach on our website.

We are a Living Wage Foundation Accreditied Employer and pay the London Living Wage or higher. We believe in fair and equal recruitment practices and foster a respectful working environment, including a zero tollerance approach to racism, sexism, and other forms of discrimination.

We welcome applications from minorities and individuals from groups which are traditionally under represented in the landscaping sector.

Summary

We are seeking an Executive Assistant to support the Managing Director across core business operations; administration, logistics, and some light marketing activity.

Please note that the salary shown in the ad is the full time equivalent for this role, and the final salary woud be pro rata based on the number of hours worked.

Responsibilities

Business Support

Liaising with suppliers and maintaining strong working relationships. Assisting with HR-related tasks, including arranging staff training and supporting general welfare. Supporting basic bookkeeping tasks (no specialist knowledge required; core accounting and payroll are outsourced). Managing business workflow and helping keep projects and operations running smoothly. General administrative tasks such as sourcing items, preparing invoices, typing up quotes and contracts, managing the project portfolio, and responding to client enquiries.

Project Support

Placing orders for plants, materials, and supplies. Tracking deliveries and ensuring materials arrive on schedule. Managing pre-project administration, including permits and documentation. Keeping clients informed about project timelines, schedule changes, and expected completion dates.

Marketing & Communications

Writing blog posts and preparing content for social media. Updating and maintaining the company website (no existing technical expertise required). Assisting with marketing campaigns, including commissioning printed materials and supporting online advertising. Monitoring enquiries, updating portfolio content, and helping maintain a consistent brand presence. Preparing materials for social media and posting (linked in, Instagram)

Minimum Requirements

Strong literacy and numeracy skills.

Solid computer skills (Microsoft Office or equivalent).

Basic familiarity with social media platforms.

Ability to manage multiple tasks and stay well organised.

Desirable Skills & Experience

Experience working in or with small businesses.

Customer-facing experience in a high-value or service-led environment.

Experience placing orders or managing materials and stock.

Understanding or experience of the garden design or landscaping sector.

Interest in and knowledge of plants and horticulture (professional or amateur).

Website management experience (e.g., Squarespace or similar).

Marketing or content creation experience.

General design skills (e.g., producing flyers or simple promotional materials).

Who This Role Suits

Someone who enjoys varied and adaptable work. A self-starter who thrives in a small, dynamic company. Someone organised, reliable, and confident managing a range of tasks. Someone looking for part time work. Someone with an interest in gardens and garden design.
Job Type: Part-time

Pay: 28,000.00-32,000.00 per year

Expected hours: 10 - 24 per week

Benefits:

Flexitime Work from home
Work Location: Hybrid remote in Cambridge CB1 2QJ