Job Description

Location:

Loanhead

Salary:

30,000 - 32,000 per annum

Type:

Full-time, on-site

Perfect Clean Ltd. is a fast-growing company specialising in high-standard cleaning services. With years of experience and a committed team, we provide our clients with exceptional service that consistently exceeds expectations. We are looking for an experienced Executive Assistant to support our executive team and contribute to our continued growth.

:

As the Executive Assistant at Perfect Clean Ltd., you will be a key player responsible for providing comprehensive administrative support to our Directors. Your role will involve ensuring seamless operations and enabling our leadership team to focus on strategic priorities that drive business success.

Key Responsibilities:

Personal Assistant Support

Providing dedicated personal assistance to C-level executives, including comprehensive diary management, prioritising appointments, and managing personal schedules alongside business commitments. Handling personal correspondence and maintaining strict confidentiality of sensitive information.

Travel and Logistics Coordination

Arranging complex domestic and international travel itineraries, including flights, accommodation, ground transportation, and visa requirements. Managing last-minute changes and ensuring seamless travel experiences with detailed briefing documents.

Communication Management

Acting as the primary gatekeeper for executive communications, screening calls, managing email correspondence, and ensuring urgent matters receive immediate attention. Drafting letters, memos, and responses on behalf of the executive.

Meeting and Event Support

Organising high-level meetings, including board meetings, investor presentations, and client entertainment. Preparing meeting materials, coordinating refreshments, and ensuring all technological requirements are met. Taking detailed minutes and distributing action points.

Relationship Management

Building and maintaining relationships with key stakeholders, clients, and business partners. Acting as liaison between the executive and internal teams, external contacts, and family members when appropriate.

Administrative Excellence

Managing executive filing systems, both physical and digital, ensuring easy retrieval of important documents. Handling expense management, processing invoices, and maintaining accurate records of business activities.

Strategic Support

Conducting research for business meetings, preparing briefing notes on clients and industry developments. Assisting with presentation preparation and supporting strategic planning activities.

Confidential Project Assistance

Supporting sensitive business projects, including mergers, acquisitions, and confidential negotiations. Coordinating due diligence processes and ensuring all documentation remains secure and accessible only to authorised personnel.

Requirements:

Proven experience as an Executive Assistant or similar senior administrative role Exceptional organisational skills with meticulous attention to detail Outstanding communication skills, both written and verbal Proficiency in Microsoft Office Suite and modern office technologies Ability to work independently and anticipate needs proactively Discretion and integrity when handling confidential information Flexibility to adapt to changing priorities in a growing business

What We Offer:

Competitive salary ranging from 30,000 to 32,000 per annum Benefits package including pension scheme Opportunities for professional development and career progression The opportunity to work in a dynamic and growing company with a solid market presence Collaborative and supportive working environment

How to Apply:

If you are a professional, dedicated individual with a passion for executive support, we invite you to join us and contribute to the success of Perfect Clean Ltd. Please send your CV and a cover letter to hr@perfectcleanltd.co.uk

Perfect Clean Ltd. is an equal-opportunity employer. We welcome applications from all qualified candidates, regardless of race, colour, religion, gender, nationality, or disability.

Job Type: Full-time

Pay: 30,000.00-32,000.00 per year

Benefits:

Company pension Cycle to work scheme On-site parking
Work Location: In person