Job Description

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.
Position Overview
Provide Executive Assistant support to the SRE EMEA Partners, Managing Directors and Principles' (exact team members under responsibility will be confirmed). Maintain comprehensive knowledge for SRE administration and operational areas to ensure smooth collaboration within the London administrative team.
Essential Job Functions:
Executive Assistant Support for Senior Team members assigned

• Travel: Proactively anticipate and support the travel need of those under your responsibility.

This will include researching and presenting the best travel options to those under your responsibility when requested. Ensuring all required visa for travel are secured, and all passports are valid for travel. Liaising with the company travel agent to ensure the agreed travel has been booked and confirmed.

• Expenses: Proactively support the senior team with their expenses.

This will include noting when expenses are due, collecting all required physical receipts/business codes for the team expenses and entering these into concur for those under your responsibility. Manage the full expense process until payment/completion and ensure they are refunded fully and correctly.

• Calendaring: Looking ahead and managing conflicts, scheduling conference calls/in person meeting for those under your responsibility.

This will include anticipating priorities, and querying/flagging required items to senior team as needed. Confirming approval for external meetings when requested with those under your responsibility before scheduling them.

• Conferences: Proactively managing the needs those under your responsibility.

This involves regular catch-ups and attending SRE calls to identify upcoming conferences. Reach out to your senior team to determine who needs to attend, confirm availability, register attendees, share full agendas in advance, and arrange required travel.
Manage the Teams Weekly Calls, agendas, and associated work

• Schedule regular meetings with those under your responsibility (weekly at a minimum) to update on agendas, expectations on a 1 to 1 basis, at certain times this may need to be more frequent.
• Managing deadlines - This will be specifically important when materials need to be shared/updated prior to a meeting or event.
• Collecting meeting materials - This will be both during and after meeting/events, updating as required and recirculating.
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• Securing appropriate conference rooms/lines for those under your responsibility and ensuring invites to these meetings are sent to the appropriate people and confirmed in advance.
• Ad hoc support - availability to react to unexpected situations that arise for those under your responsibility.
• Full support organizing London Real Estate Team events and offsites.

Work with Shared Services Admin team to ensure a smooth and corporate front of house experience

• Greeting and managing welcomes and shepherding to meeting rooms when team Admin unavailable.
• Managing Audio / Video conferencing in meeting rooms when team Admin unavailable.
• Coordinate catering for meetings as needed for those under your responsibility.
• Managing printing / binding / downloading of presentations for client meetings for those under your responsibility.
• Providing general administrative assistance as required for those under your responsibility.
• Full support for hosting of visiting client where the assigned team admin is unavailable.

Required Knowledge, Skills, and Abilities

• Demonstrates the flexibility to adapt to last-minute changes
• Highly organized, approachable, and an articulate communicator
• Confident communication skills including the ability to interact with all levels of management, clients, and guests
• Outgoing team player, eager to organize and participate in SRE team events
• Ability to multi-task and prioritize projects
• Exercises good judgment regarding confidential information
• Must be familiar with Outlook and Microsoft Applications (Word, PowerPoint, Excel)

Other Attributes:

• Willingness to work a flexible schedule; 4 days in office presence, 1 day work-from-home
• High level of confidentiality
• Commitment to learning

At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.
As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

StepStone Group