Job Description

Vacancy No

VN2512

Location City

London

Location Country

United Kingdom

Job Title:

Executive Assistant to Director of People

Reports to:

People Director

Department:

People Team

Location:

London

Job Grade:

P1

DEPARTMENT DESCRIPTION

Looking after the people, ensuring they are properly supported and rewarded, and their potential is realised. We can only ever be as good as our people and the People Team makes sure we attract and retain the very best.



The People Team supports our three core business areas: Creative, Commercial and Operations. Each of these is supported by the Generalist team, made up of Senior People Partners and People Partners working in conjunction with the People Operations team, including People Assistants and specialists in Reward, Learning & Development, Talent Acquisition and Systems.



Our People Team operates from several locations nationwide, including London, Leeds, Manchester, and Bristol.

As a team, we help the business to improve and evolve and ensure that our people are supported, developed and engaged as they deliver on Channel 4's remit.

JOB PURPOSE

To provide comprehensive Executive Assistant support to the People Director, including supporting the Head of People Partnering, and administrative support to the People Director's team, ensuring the smooth running of the department.

KEY RESPONSIBILITIES

Day to day diary management for People Director, dealing with changes and reprioritising as required. Support the Head of People Partnering diary specifically and any other ad-hoc tasks required [e.g. booking transport, document preparation etc.] Support People leadership team members ad hoc as required. Scheduling preparation meetings for People Director and necessary stakeholders in a timely manner ensuring cadence is correct and relevant to deadlines or approval chain, ensuring the people director has enough time to prepare for monthly/quarterly meetings e.g. Board and other relevant meetings. 'Front-of-house' for the department, coordinating team requirements in a professional, timely and positive way. Preparation for meetings (internal & external), liaison with guests, organise briefings, booking rooms & equipment. Dealing with email correspondence ensuring they are replied to in a timely, confidential manner and circulated to relevant team member as appropriate. Produce reports, presentations, minutes, and correspondence as requested. Manage team shared drive, saving documents/folders appropriately and cascading documents to people leadership team in a timely manner. Scheduling, preparing content, taking minutes, and following up on action points - of both routine leadership meetings and other ad-hoc sessions as necessary. Fully understand the priorities of teams and be the ambassador to the organisation when interacting both internally and externally with key contacts. Arrange travel itineraries and venue bookings. Update power points/check for consistency to ensure everything going from the People Director's office is of a high standard. Manage invoices requiring People Director approval via Basware system. Be the eyes and ears on the ground to support our inclusive culture and escalate any relevant issues with the people director. Assist the People Director and wider team with minor tech issues, escalating as needed.

ESSENTIAL SKILLS AND EXPERIENCE

Proven experience of working at Executive level, and with confidential materials and issues. Strong diary management experience with the ability to juggle busy schedules and conflicting demands. Excellent organisational skills with very high attention to detail. Excellent communication skills - both verbally and writing/proof reading. Efficient multi-tasker with the ability to remain calm under pressure and prioritise own workload. Has advanced knowledge of the most common software packages, including Microsoft Outlook, PowerPoint, Word, Excel and Co-Pilot. Has depth of understanding to resolve software problems. Can support the People Director in leveraging digital and social media technology to enhance communication. Discretion and ability to respect confidentiality at all times. Exposure to highly confidential and sensitive information. A demonstrable attitude with a high degree of discretion is required. Confidentiality is imperative. Highly organised and able to prioritise effectively with minimal supervision. Confident and proactive, with a communicative, collaborative approach to providing support. Ability to think on feet and to react quickly to problems and solve them. Calm demeanour and able to function well under pressure. Has a passion for and is aligned to the Channel 4 values and remit. Role model creating an environment of inclusive culture.

HYBRID WORKING

C4 operates a 60/40 working pattern, equating to three office days per week. Having everyone in the office three days a week gives us more opportunity to build our high performing, inclusive culture; to collaborate and to learn and share with each other, as well as helping to coordinate a regular pattern of home and office working days. Employees then have the flexibility to decide where they spend the rest of the working week. All our offices are open five days a week.

Basic salary per annum starting from

44,844.00

Application questions to complete

Please remember to complete the additional application questions by uploading a Word or PDF attachment. These questions really help us get to know you better and we won't be able to consider your application without them.

Please outline how you meet the 'Essential Experience & Skills' outlined in the (Max 500 words)

Benefits

There are a million reasons why it's great to work at Channel 4, here are just a few of the perks for you;




- Private medical insurance


- Free Virtual GP access for employees


- Free Female Health hormone test each year


- Free Tastecard membership


- Financial guidance 1-2-1's available each quarter


- Discounted Gym memberships


- Pension


- Life Assurance


- Income Protection


- Holiday Purchase

Hybrid working

From September 2023, C4 has operated a 60/40 working pattern, equating to three office days per week.


Having everyone in the office three days a week gives us more opportunity to build our high performing, inclusive culture; to collaborate and to learn and share with each other, as well as helping to coordinate a regular pattern of home and office working days. Employees then have the flexibility to decide where they spend the rest of the working week. All our offices are open five days a week.

Applications Close Date

12 Aug 2025

Equal Opportunities

Channel 4's purpose is to create change through entertainment; by representing unheard voices, challenging with purpose and delivering content which reflects the diversity of different communities across the UK.




We are only able to deliver on this remit by having a workforce rich in diversity of thought, background and lived experience. As an employer we encourage applications from candidates from all backgrounds and do not discriminate based on disability, age, gender reassignment, gender expression, criminal history, length of time spent unemployed, marriage or civil partnership status, national origin, pregnancy and maternity status, race, religion or belief, sex, and sexual orientation.




Disability Confident Scheme:


Channel 4 is a member of the Business Disability Forum (BDF) and has also maintained the highest level of the Department of Work and Pension's Disability Confident scheme - Level 3: Leader. Under the Disability Confident Scheme, we aim to offer an interview to all candidates who have a neurodiverse condition, impairment or long-term condition and who meet the essential criteria for an advertised job. If you wish your application to be considered under the Disability Confident Scheme, please select yes when completing the application questions. For more information, please visit the Disability Confident Campaign website.




For our roles and schemes that receive a high volume of applications it may not be possible to provide an interview to all applicants who meet the essential criteria and in this situation we can only select applications that best meet the skills needed for the role.




Care Leaver Friendly Employer:


Channel 4 is a Care Leaver Friendly Employer. By signing the Care Leaver Friendly Employer Charter and adopting its principles, we are supporting an immensely talented yet often under-served and under-represented community of young people/ adults. We commit to offering an interview (and constructive feedback) to applicants who identify as care experienced and meet the essential criteria for the role as outlined on the job description. Applicants should indicate if they wish to apply under our Care Leaver Scheme by selecting the option on the application form.




For our roles and schemes that receive a high volume of applications it may not be possible to provide an interview to all applicants who meet the essential criteria and in this situation we can only select applications that best meet the skills needed for the role.




Workplace Adjustments:


We are committed to providing disabled applicants a level playing field when applying for a job and support whilst employed to perform to the best of their ability and develop their careers. If you have a neurodiverse condition, impairment or long-term condition and require any adjustments, additional support or alternative arrangements during the recruitment and wish to discuss this confidentially, please let us know via the following e-mail recruitment@channel4.co.uk