Job Description

Executive Assistant (London, Hybrid) -- GodMade EnterprisesWhy this role exists

Turn a high?performing founder + brand into a disciplined, elite operating machine. Your job is to

buy back the founder's time

, protect deep work, and make sure the systems fire every day across content, clients, sales, and ops.

Outcomes you own (90?day targets)

Inbox Zero by EOD

across Email, Instagram, WhatsApp, LinkedIn, Telegram (triaged, templated, or delegated).

Calendar ownership

: week designed and protected; zero surprise calls before 15:30; Sunday "calendar complete" for the week.

Content days executed

: Sat (mobile around London) + Sun (indoor/studio). Shot?lists prepped; files pushed to editors; schedule published.

Quality Control

: daily cross?account checks shipped (stories, emails, SMS, free community posts, ads, EODs, deliverables). Evidence logged.

Task Hub

(Notion) is the single source of truth: founder brain ? tickets ? owners ? SLAs ? done.

Sales/Marketing weekly datapack

compiled from ops "bible" (owners, snapshots, actions) and presented to founder.

Finance admin

humming: invoicing drafted/sent, payments tracked, light budgeting updated, dunning followed.
ResponsibilitiesIn?person (2 days/week)

Filming

: Sat (mobile day across London), Sun (indoor/studio). Operate camera/phone competently, frame shots, manage light/audio basics.

Event support

: masterminds/client days--own prep, logistics, run?of?show, guest list, assets, debrief.

Errands & logistics

: gear runs, props, deliveries, venue checks.
Communication (as Founder)

Log into Email/IG/WhatsApp/LI/Telegram. Reply

as the founder

using a living stylebook + saved?replies bank; escalate only pre?defined categories (legal/finance/investors/press/high?stakes hires). Proactive rounds: AM and PM check?ins with clients, team, contractors, prospects.
Quality Control

Daily checklist across all DFY/partner brands and the founder brand: stories, emails, SMS, free community posts, ad creatives received, EODs from closers & managers, deadlines hit. Log evidence (screenshots/links) to Notion QC board. Escalate blockers same day.
Task Management & Delegation

Run the

Notion Task Hub

: capture ? clarify ? assign ? chase ? close. Convert every founder idea/voice note into tasks with owners and deadlines.
Data & Reporting

Build the weekly

Sales/Marketing datapack

(per client audit bible): top metrics, deltas, insights, actions by owner.
Calendar & Scheduling

Nothing enters/leaves the calendar without you. Enforce the daily design (see Operating Doc). Insert briefs, files, and context into every invite.
Content Pipeline

With Head of Brand: plan weekly shot?lists, locations, props; collect b?roll; push raw to editors; track statuses; publish to schedule.
Finance Admin

Draft/send invoices, reconcile payments, maintain a light budget tracker, handle dunning and simple vendor payments (under a set cap).
Requirements

London?based

with reliable weekend availability (Sat/Sun in?person) Strong writer who can mirror voice/tone; fast, respectful communicator. Ops?minded: checklists, details, follow?through, and discretion with sensitive data. Competent with a phone/DSLR for filming; willing to learn; can carry basic kit. Tools: Notion, Slack, Google Drive, Fathom, Zapier, ConvertKit, Instagram/LinkedIn/Telegram, Skool/Circle (or fast learner). Hungry, coachable, long?term mindset.

Nice?to?haves:

UK driving licence, basic editing chops, Zapier automations, event ops.

Schedule & Guardrails

Weekdays

: mostly remote; one weekday in?person (flexible). No calls booked for founder during

09:30-15:30

deep work.

Weekends

:

Sat

mobile filming;

Sun

indoor/studio filming (after church).
Compensation & Terms

1,500-2,500/month

initially (scope?dependent), with fast path to more as responsibility expands. 1-2 week paid trial; long?term role for the right person.
How to Apply

Email with subject

"EA Application - [Your Name]"

and include:

2?minute Loom: why you, why this role, and one system you'd build in week one.
Form

Form Questions

Job Types: Full-time, Part-time

Pay: 1,500.00-2,500.00 per month

Expected hours: 25 - 50 per week

Benefits:

Gym membership Work from home
Application question(s):

Do you live in London or the outskirts of London?
Work Location: Hybrid remote in London NW1