Job Description

The role is responsible for overseeing and managing the Executive Director's meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The Executive Assistant also monitors and supports junior admin staff within the directorates as required, especially when new in post, and deputises for other Executive PAs to cover holiday, sickness etc. including for the Chief Executive. You will also possess exemplary written and communication skills. The post holder must be educated to Degree level or equivalent relevant and substantial experience in working as a PA to director/senior level role) . You must have e vidence of further education degree/diploma level or equivalent relevant experience.



This is full time post working 37.5 hours per week.



Shortlisted candidates will be required to undertake an assessment as part of the process on the morning of 18 th December 2025 .



Interview s will take place on 18th December 2025 .



For further details / informal discussion / informal visit please contact: Gillian Henry on gillian.henry6@nhs.net.



The Executive Assistant provides a high-level administrative position which provides direct support to the Chief Nurse.



The role works in order to help execute the organisation's goals. The position supports the Executive Director's work with the Board of Directors and Executive Board teams, Divisional and Directorate teams and external organisations. The role is instrumental in assessing and implementing Executive systems of reporting and administration. The role requires an advanced understanding of the Executive's portfolios e.g. serious Incidents, divisional operations, professional registration, recovery, clinical governance, and other complex areas commensurate with the roles of the Chief Nurse.



Job Flexibility



The post holder will be required to work flexibly, providing assistance as and when necessary, which may involve them in a developing role.



Working Relationships



The working relationship between all members of staff should be mutually supportive, with staff deputising and covering for each other when appropriate.



Act as the first point of contact for the Chief Nurse including managing/screening calls, emails, correspondence and visitors. Filter and prioritise Executive's workload and redirect as appropriate to other team members. Review complex information as it arrives, summarise and bring to Executive Director' s attention when necessary. Responsible for dealing with issues when appropriate on behalf of the Chief Nurse including assessing issues, problem solving and negotiating solutions. * Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the Executive Director and all their reports.