Job Description

As an Executive Assistant at Arenko, you will play a pivotal role in supporting the Senior Leadership Team and the People Team, ensuring smooth day-to-day operations and enabling our leaders to focus on delivering strategic priorities. You'll also help drive key people initiatives that make Arenko an expectational place to work.



In this role, you will serve as the central point of contact for ensuring a professional, welcoming and engaging office environment for our team. We operate a hybrid model that balances time in the office with the flexibility to work from home. This is a

10-month fixed term contract (maternity cover)

- an exciting opportunity to make a meaningful impact in a fast paced and collaborative environment.



In addition, you will act as the go-to person for creating and maintaining a professional, welcoming and engagement office environment for our team. We operate a hybrid model, balancing time in the office with flexibility to work from home. This position is offered as a 10-month fixed term contract (maternity cover), providing an excellent opportunity to make a meaningful impact in a fast-paced and collaborative environment.

Key Responsibilities:

Provide comprehensive administrative and organisational support to the Senior Leadership Team (SLT) and management team - including diary and itinerary management, travel and accommodation bookings, expense reconciliation and related business process support. Act as the first point of contact for internal and external enquiries, ensuring clear communication and professional representation of the SLT. Manage office operations, including supplies, inventory, including food/drinks for the office, general stock, and liaising with various external suppliers. Collaborate with the People Team to plan and deliver company-wide initiatives such as team socials, learning sessions and engagement activities. Prepare and format reports, presentations and correspondence on behalf of the SLT and People Team. Support the People Manager in maintaining a tidy, efficient and welcoming office environment that reflects our culture and values. Champion company culture and assist with ad hoc People projects and initiatives that support our broader People Strategy.

Required Qualifications & Skills:

Experience: 2+ years experienced in a similar role supporting senior leaders (hybrid office a +). Experience managing multiple senior leaders concurrently, along with their diaries and schedules. Excellent written and verbal skills with strong professionalism. Proficiency in Microsoft office suite, DocuSign and Gmail. Highly organised and motivated with a strong attention to detail Excellent time management skills, with the ability to manage competing priorities Keen to learn new skills, share innovative ideas and work with multiple stakeholders across the business. High degree of professionalism and discretion when handling sensitive information Ability to work independently and collaboratively in a fast-paced environment

So, what's in it for you?

Hopefully the first thing is you love what we do and want to be part of the mission but let's be honest... that's probably not why you're getting up to work every day!





We know that rewarding our employees is the best way to make them feel valued. This is a journey we'd love you to take with us and, as we grow, we look forward to finding more ways to reward and thank you for your commitment to our mission. We currently offer the following benefits with more to come in future;





25 days holidays, plus public holidays, carry over flex and festive office closure (a pretty decent annual leave allowance even if we do say so ourselves!) A genuine approach to flexible working - we're open to making this work for everyone, their personal circumstances and their workloads. Due to the nature of this role we envisage you'll need to be in the office or in person with customers around 3 days per week to fulfil the job requirements Enhanced parental leave offerings with 6 months of full salary for the primary caregiver and 1 month for the secondary caregiver A yearly salary review for all employees We are proud to support the continuous professional growth of our employees by providing a personal annual learning and development budget and fully covering the costs of professional membership fees and subscriptions relevant to your role Access to LinkedIn Learning on us Bike to Work Scheme (because it wouldn't be very on brand if we didn't encourage you to think about how your travel affects the environment) Octopus EV Scheme (see above!) A commitment to your wellbeing, with access to our Employee Assistance Programme Internal working groups to focus on the things that matter to you like our "Women of Arenko", "Diversity, Equity and Inclusion" and "Parents of Arenko" groups Regular opportunities to blow off some steam engage with our team, including monthly socials, the big Festive Gathering and the Summer Party. We're also working on our wellness calendar for 2024 with events to support your Physical, social, mental and financial wellbeing.

Our selection process

1st Stage: 1 hour interview with the Hiring Manager and Office Manager 2nd Stage: 1 hour intro call with the CEO and CFO

Want to join us?

Job searching is tough so, unlike some organisations, we don't require you to spend hours on a tailored application with a cover letter to match right now. If we like the look of your CV, we'll reach out and may ask you to complete a task to progress to the next stage of the process.





Think you're a good fit? Send us your CV - we'll let you know our transparent hiring process from the moment you apply.