Job Description

Executive Assistant

An exciting opportunity for a driven Executive Assistant to join a fast-growing, award-winning company with big ambitions.

About Tots United

Tots United is an award-winning, premier provider of fun, engaging, and inclusive sports classes for toddlers and young children (18 months to 8 years old). Operating across 20+ locations in the West of Scotland, we are a high-growth, high-impact company with ambitious plans for regional, national, and international expansion.

The Role

We are seeking an exceptional

Executive Assistant

to provide first-class support to our Executive Team, reporting directly to the company's directors.

This is a

fast-paced, dynamic role

that requires energy, enthusiasm, and the ability to work at pace with precision. The ideal candidate will be highly organised, detail-oriented, and proactive, with a strong "can do" attitude and the initiative to get things done competently and efficiently.

The role is

in-person

, at one of our bases near

Glasgow Airport, Renfrewshire

. Applicants must have their

own transport

to commute reliably. While core hours are 9am-5.30pm, Monday to Friday (with a 1-hour lunch), some flexibility will occasionally be required to support key business events, projects, and deadlines.

Key Responsibilities

Provide comprehensive support to the company directors, including diary management, scheduling, and correspondence. Carry out day-to-day

administrative duties

, including making calls, responding to enquiries, preparing reports, and maintaining records. Assist with

operations and project coordination

across classes, events, franchise activities, and community engagement. Conduct research and prepare summaries or recommendations for management. Draft and proofread documents, presentations, and communications with accuracy and attention to detail. Act as a professional point of contact between directors, staff, partners, and external stakeholders. Support customer service and communications, ensuring timely and professional responses. Maintain confidentiality and discretion at all times.

What We're Looking For

Previous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant (or similar role). Strong organisational and time-management skills, with the ability to juggle multiple priorities. Excellent written and verbal communication skills. Attention to detail and a commitment to accuracy in all tasks. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to work both independently and collaboratively, with a proactive and resourceful mindset. A confident, positive, and professional manner. Own transport (essential).

Desirable (not essential):

Experience working in a fast-paced, growth-focused company. Knowledge of social media, digital tools, or CRM systems.

Salary & Benefits

24,000 - 29,000 per year (DOE) Full-time, Monday to Friday, 9am-5.30pm Smart-casual dress policy Free on-site parking & excellent transport links Opportunity for career growth and development Clear opportunities to progress as the company grows regionally, nationally, and internationally Be part of a high-growth, high-impact brand making a difference in communities.

How to Apply

Please send your CV and a covering letter to

recruitment@totsutd.co.uk

.
For an informal discussion about the opportunity, contact us at the same address.

Job Type: Full-time

Pay: 24,000.00-29,000.00 per year

Benefits:

Canteen Casual dress Company events Free parking Health & wellbeing programme On-site parking Transport links
Application question(s):

Do you have your own transport to commute reliably to our our bases near Glasgow Airport, Renfrewshire? Are you available to work in-person, Monday to Friday, 9am-5.30pm, with occasional flexibility for business events, projects, or deadlines? How many years of experience do you have working as an Executive Assistant, Personal Assistant, or Administrative Assistant (or similar role)? Why are you interested in joining Tots United?
Provide a short written answer - up to 200 words)

Work Location: In person