Job Description

Job Title: Personal Assistant / Executive Assistant to CEO

Location: Office-based (Monday to Friday, 9 a.m. - 5 p.m.

with flexibility to work outside of these hours

)

Salary: 35,000 - 38,000 per annum

About the Role:

We're seeking an experienced, proactive, and highly organised Personal/Executive Assistant to support the CEO across a portfolio of social care, property and marketing businesses. You will be the anchor in a fast-paced, multifaceted environment, ensuring the CEO operates at peak efficiency, both professionally and personally.

Key Responsibilities:

Calendar & Time Management:

Manage and optimise the CEO's daily schedule ensuring priorities are met. Book meetings with internal teams (social care staff, property, marketing teams) and external stakeholders (local authorities, commissioners, contractors, etc.). Ensure the CEO has adequate prep time for key events, meetings, and personal commitments.

Inbox & Communication Management:

Take ownership of multiple email inboxes prioritise, respond, and escalate as needed. Draft and refine communications for the CEO ensuring a professional and timely response across all stakeholders.

Personal Life & Travel Organization:

Book family holidays, children's activities, personal appointments, and day-to-day personal tasks. Handle travel logistics (flights, accommodation, itineraries) for both business and personal trips.

Personal Brand & Networking:

Research and arrange industry events and networking opportunities to elevate the CEO's profile. Assist with personal branding activities (LinkedIn, speaking engagements, thought leadership, etc.).

Administrative & Confidential Tasks:

Handle confidential information with discretion; manage personal documents, IDs, and sensitive matters. Liaise with solicitors, accountants, and other professionals on behalf of the CEO.

Business Support & Project Coordination:

Support the CEO's new business ideas--track tasks, follow up with teams, and coordinate projects across social care and property ventures. Assist in preparing for strategic meetings, tenders, and presentations.

Personal Development Support:

Help the CEO improve productivity, health, and networking--suggest tools, routines, or personal efficiency improvements. Act as a trusted confidant and sounding board, offering insight and guidance.

Ideal Candidate:

Proven experience supporting CEOs, directors, or founders. Exceptional organizational skills and the ability to manage chaos with calm. Excellent communication and interpersonal skills, comfortable engaging with diverse groups (construction, social care, local authorities). High discretion, able to handle personal and confidential matters. Self-starter who can guide and advise the CEO on productivity and efficiency. Experience working in fast-paced, multifaceted environments. Tech-savvy and adaptable to various systems.
Job Types: Full-time, Permanent

Pay: 35,000.00-38,000.00 per year

Experience:

Executive Assistant: 2 years (required)
Work Location: In person