Job Description

Executive Assistant

Reports To: Chief Executive Officer (CEO)

Location: St Helens, Merseyside (On-site with flexibility)

Job Type: Permanent

Company Overview:

Glass Futures is a global not-for-profit research and technology organisation headquartered in St Helens, Merseyside. It serves as a membership-based centre of excellence that connects the glass industry with academia to accelerate innovation and sustainability. Within its portfolio, Glass Futures operates a 30 tons per day glass furnace with both flat and container glass manufacturing capabilities, enabling real-world trials and demonstrations of sustainable glass production technologies. The organisation is dedicated to bridging the gap between academic research and industrial application, with a mission to decarbonize the glass industry and support the development of sustainable materials.

Our Vision:

To accelerate collaboration across the global glass supply chain to deliver a sustainable world.

Core Values:

Collaboration | Innovation | Integrity | Safety

About our Opportunity:

The Executive Assistant (EA) to the CEO is a pivotal role providing high-level executive support while also taking responsibility for effective office management. This position acts as a trusted partner to the CEO, ensuring smooth day-to-day operations, well-coordinated communications, and efficient management of executive priorities.

In addition, the EA has line management responsibility for the reception and administration team and oversees general administrative functions across the organization.

Key Responsibilities:

Executive Support to the CEO

Provide comprehensive administrative and operational support to the CEO. Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel. Coordinate travel arrangements, itineraries, and expenses. Coordinate meetings and events. Prepare correspondence, presentations, reports, and meeting materials. Act as primary point of contact between CEO and stakeholders. Screen and prioritize communications. Organize SLT and board meetings. Take minutes and ensure follow-up on actions. Maintain confidential information. Track strategic initiatives / KPIs. Anticipate needs and proactively solve problems.

Office Management

Oversee the management and smooth running of the office following office systems, processes, and policies. Oversee the management and running of the reception and visitor experience. Manage facilities, vendors, supplies, and contracts. Ensure a professional office environment. Manage events and visits to the facility Directly manage the reception and admin team. Allocate workloads and priorities. Manage schedules, leave, and coverage. Ensure high standards of customer service.

Key Skills & Competencies

Proven experience supporting C-suite executives. Office management experience. Line management experience. Exceptional organisational skills. Strong communication abilities. High discretion and confidentiality. Advanced Microsoft Office skills. Independent working style. Attention to detail. Flexible, positive and adaptable, willing to undertake a wide variety of tasks

Personal Attributes

Highly trustworthy and confidential Proactive and resilient Professional and diplomatic Strong leadership presence Positive, service-driven attitude
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Qualifications & Experience

Proven experience in an EA role, including at least 3 years in a senior role supporting CEO/C-suite

Working Hours:

Full time, 37.5 hours, Monday to Friday.

Location:

Site based work at our Global Centre of Excellence in St Helens.

Holidays:

27 days holiday plus bank holidays. Plus, additional service days

Additional standard benefits include:

Pension, Private Healthcare, Development Support.

Next Steps:

Please get in touch to express your interest and apply for this exciting role and for the unique opportunity to play a part in future innovation and change.

At Glass Futures we are all about people, we care about the wellbeing of our people, and we value diversity and inclusion, seeking to create a supportive, dynamic environment where talented and dedicated people can develop their career.

Inclusion and diversity are paramount to us here at Glass Futures - we passionately believe that this culture nurtures stronger performances across the wider business. All of our applicants and employees are treated fairly and respectfully, regardless of any protected characteristic/s. If you require assistance with regards to reasonable adjustments during your application process with us, then please do not hesitate to contact us - we are committed to providing the best possible candidate experience and will always be happy to help.

Job Type: Permanent

Pay: Up to 45,000.00 per year

Benefits:

Company pension Cycle to work scheme Employee discount Free parking Life insurance Private dental insurance Private medical insurance
Application question(s):

Please confirm your current salary
Experience:

Executive Assistant: 3 years (preferred)
Work Location: In person