Job Description

About The True Athlete Project (TAP)

TAP is pioneering force for good, revolutionising sport through an imaginative, mindfulness-based approach.

We're a community of athletes, coaches, mindfulness teachers, policymakers, and sport for change practitioners. Together, we design programmes that help every child and young person to flourish.

We work at all levels of sport - with schools and community centres, as well as Olympic/Paralympic/Professional athletes and national/international federations.

We're a registered charity in both the United Kingdom and the United States.

View our website: www.thetrueathleteproject.org

Purpose of the EA Role

To enable our CEO to grow the charity and to ensure the organisation runs brilliantly.

Key Responsibilities

Maintain up to date financial processes and information; invoices, payments, expenses, etc. Complete monthly payroll and pension contributions. UK and US financial management, including budgeting, forecasting, cash flow and reporting. Arrange meetings and support good diary management. Liaise with trustees and coordinate board meetings - including gathering information for board reports and minute taking. Manage background checks process (infrequent). Maintain central key documents database and support with statutory reporting requirements. Support HR processes including recruitment, contracts, ID and background checks and staff records. Support fundraising activities, including campaign coordination and gift aid submissions. Support creation of marketing materials, typically on Canva Other administration / coordination as required, including drafting and updating contracts and service level agreements, and sending materials to charity customers, partners and funders.

Doing Well Markers

We receive feedback that our EA is "a TAP person", embodies the spirit of TAP, and contributes to the feeling of a TAP family, which defines our charity. Diary management is driven by EA's experience and confidence. CEO's relationships are strengthened not weakened by having less interaction at the diary scheduling stage. Consistent error free financial administration, meeting scheduling, and public communications. CEO receives proactive requests and suggestions to take administrative and coordination tasks off CEO's to-do list, and to improve systems and processes. CEO is less involved in readying trustees for board meetings and coordinating actions. CEO spends more time on high value projects and makes decisions based on information provided to him. The team is clicking, with good information flows, clarity and structure.

Person Requirements

Essential

Eye for detail Empathetic and sensitive to the "customer journey", including the ability to tailor tone and style as needed across the diverse groups we engage with Personally well organised and a structured planner Experience of managing CEO / MD diary Relationally open, warm and task (outcome) focused Proactive coordination - able to initiate and follow through Improvement oriented, with excellent problem solving skills Able to judge when to problem solve independently or when to ask for support and checks Adept at a range of situational responses - emails / phone / Zoom Takes responsibility for quality of written / financial checking output Comfortable remote working, using Zoom and Teams Proficient at using Canva Proficient at using accounting/bookkeeping software Proficient at using G-Suite (gmail, google docs, etc.) Feels strongly motivated by the aims and values of TAP
Desirable:

Interest in sport, youth development, mental health, mindfulness Experience in fundraising
What we offer:

Flexible, remote-first working culture. Supportive and purpose led team, all here because they embody the spirit of TAP. A chance to help shape the operational future and impact of a global charity.

Please send a C.V. and cover letter to TAP CEO, Sam Parfitt (sam.parfitt@thetrueathleteproject.org) by 6th June, 2025

. We may close the application period before that date if we find a suitable candidate. Due to the quantity of applications we have received through LinkedIn, we will only consider applications sent by email, per the above instructions.

If you require any accessibility assistance, please let us know by emailing sam.parfitt@thetrueathleteproject.org and we will be glad to provide support.

We are committed to nurturing a diverse and inclusive environment, and we encourage applications from all suitably qualified candidates, regardless of race, colour, gender, gender identity or expression, disability, religion/belief, sexual orientation or age.

The True Athlete Project is formed of two independent legal entities: The True Athlete Project (US), which is a 501(c)(3) non-profit organisation under US federal tax guidelines (EIN: 81-1063080), and The True Athlete Project Ltd (UK), which is a UK charity (charity no. 1198569).

Job Types: Full-time, Part-time

Pay: 32,000.00 per year

Expected hours: 40 per week

Work Location: Remote