Job Description

Executive Assistant to Country President - AstraZeneca UK - (12 Month Secondment / Fixed Term Contract)


Location, Pancras Square, London

Introduction to role

Are you ready to take on a pivotal role that supports the leadership of a global, science-led biopharmaceutical company? As the Executive Assistant to the Country President of AstraZeneca UK, you will provide high-level administrative support while collaborating with a dynamic administrative team. This is your chance to be at the heart of a company dedicated to discovering and developing life-changing medicines.

Accountabilities

In this role, you will be responsible for:

Comprehensive diary management to maximize efficiency and time management, including prioritizing complex arrangements and ensuring follow-up actions. Organizing internal and external meetings, room bookings, and hospitality, as well as setting up virtual meetings using Microsoft Teams and Zoom. Managing email correspondence, flagging important emails, and ensuring timely approvals. Researching travel and accommodation options, organizing itineraries, and proactively adjusting plans in response to diary changes. Acting as expenses delegate for the Country President, preparing submissions and ensuring compliance with T&E policy. Serving as a point of contact between the Country President, Leadership Team, business units, and the wider company. Collaborating with the administrative group to maintain accurate organograms and support onboarding processes. Supporting ad hoc projects with Business Unit Directors. Coordinating logistics for monthly SLT meetings and supporting minuting and action tracking. Working on carbon estimation and reconciliation against actual spend. Assisting with Regional Market Visits, SLT offsite logistics, SLT on the Road events, and ad hoc SLT events. Providing managerial support to three PAs to ensure exceptional service to their respective SLT members.

Essential Skills/Experience

Experience working in a C-Suite role - either CEO, VP or Executive Level Advanced knowledge of Microsoft Office including Outlook, Word, PowerPoint, and Excel Advanced use of Microsoft Teams and Zoom technology Advanced typing skills Flexibility and positive attitude along with emotional intelligence Self-starter, able to prioritize own workload, work unsupervised and use own initiative to solve problems Able to perform effectively under pressure Focus on quality and attention to detail Maintains confidentiality and deals discretely with sensitive information at all times Advanced verbal and written communication and interpersonal skills Advanced word processing skills, extensive knowledge of Microsoft office packages and able to design and create high-quality PowerPoint presentations Proven track record of project coordination Experience of organizing complex meetings and complex diary management Experience of exercising judgment to make decisions when appropriate

Desirable Skills/Experience

Knowledge of the pharmaceutical industry or private industry desirable but not essential University Degree Experience of Pharma regulatory processes and ways of working Track record of providing effective administrative support at senior leadership level Knowledge of AstraZeneca and the UK Marketing Company (AstraZeneca UK)

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.


At AstraZeneca, we are driven by curiosity and a desire for change. Our inclusive culture fosters collaboration across diverse perspectives, enabling us to push boundaries and deliver innovative solutions. With a commitment to lifelong learning, growth, and development, we empower our employees to thrive in an energizing environment where challenging work meets opportunity. Join us on our mission to make a meaningful impact in medicine, patients, and society.


Ready to make a difference? Apply now to become part of our transformative journey!