Job Description

Job Title:

Executive Assistant

Salary:

35,000

Location:

Bedwas, Caerphilly

Contract Type:

Full-time, Permanent

Shift Pattern:

Monday - Friday 08:00 - 16:30

Job ID Number:

CFG-027

About Us

CheckFire Group is a family run business established in 1975. We are one of the UK's leading fire safety suppliers. We deliver life saving products across the UK. Our people sit at the centre of everything. We work as a team and value commitment, collaboration, and continuous improvement.

The Role

We are seeking a motivated Executive Assistant to provide high-level support to the Strategic Projects Director and act as a key point of contact across the business. This role involves diary management, administrative support, office coordination, and assistance with board and governance duties. You will also support project delivery and contribute to the smooth running of day-to-day operations.

What You'll Do

Proactively manage the Strategic Projects Director's diary, appointments, and meetings Coordinate travel, accommodation, and logistics for domestic and international travel Manage incoming communications, flag urgent matters, and draft responses for approval Prepare agendas, take minutes, and follow up on action items from meetings Approve invoices and expenses as directed Organise Board and shareholder meetings, including venue, catering, and logistics Ensure Board packs are completed and distributed to members and non-executives Collate and report strategic risk documentation and track SLT deliverables Support the Board in governance and compliance activities Ensure the office runs efficiently on a daily basis Manage office supplies, kitchen facilities, and stationery inventory Organise office layout, workstation changes, and office moves Liaise with facilities and service providers for maintenance and services Support customer, supplier, and visitor experience, including meeting preparation Assist with special projects, tracking progress and meeting deadlines Support document control, email inbox management, and reporting dashboards Interpret and collate reports, supporting strategic reporting

What We're Looking For

Previous experience in office administration, PA, Executive Assistant, or business coordination roles Excellent organisational and multitasking skills, with the ability to prioritise effectively Strong written and verbal communication skills, confident liaising with senior stakeholders Proficiency in Microsoft Office (Word, Excel, Outlook) and task management software High attention to detail, accuracy, and discretion with confidential information Ability to work independently under tight deadlines, managing multiple priorities Analytical and able to present information clearly and concisely Professional, proactive, and solution-focused

Benefits You'll Enjoy

Generous Holiday Allowance

- 25 days annual leave plus up to 4 extra days for the Christmas shutdown (29 days total), in addition to UK bank holidays

Company Profit Share Scheme

- Be rewarded for the company's success and share in the profits you help create.

Employee Assistance Programme (EAP)

- Access confidential support and wellbeing services whenever you need them.

Pension Scheme

- Contribute to your future with our company pension plan.

Free Fruit

- Enjoy healthy snacks in the office every day.

EV Salary Sacrifice Scheme

- Take advantage of our electric vehicle salary sacrifice scheme for cost savings and sustainability benefits.

Why You'll Love Working at CheckFire

Competitive Pay Package

- 35,000 + opportunity to qualify for company profit share

Career Development

- Varied role with opportunities to develop skills across administration, project support, and governance

Supportive Team Environment

- Work alongside experienced, friendly colleagues who value teamwork and respect

Modern Facilities

- Clean, safe Office with free on-site parking and well-maintained welfare areas

Meaningful Work

- Contribute to ensuring fire-safety products reach customers who rely on them every day

Ready to Apply?

If you're reliable, detail-focused, and take pride in doing the job right, we'd love to hear from you.

Apply now to start your journey with CheckFire Ltd

Job Types: Full-time, Permanent

Pay: 35,000.00 per year

Benefits:

Canteen Company events Company pension Free flu jabs Free parking Health & wellbeing programme On-site parking Profit sharing
Work Location: In person