Job Description

We are seeking an exceptional Executive Assistant to support the Founders - at the heart of the HULCAN Group.


This is a pivotal, fast-paced role that requires discretion, strategic awareness, and an ability to anticipate needs before they arise. The successful candidate will serve as an essential partner to two visionary leaders, ensuring seamless coordination across a dynamic portfolio of brands and global stakeholders.


You will act as a connector, organiser, and problem-solver - enabling the founders to focus on creative leadership and strategic growth while you manage the details, logistics, and rhythm of their professional lives.

Key Responsibilities

Executive Support

Manage complex, ever-changing calendars and priorities for both founders across multiple time zones and brands

Handle inbox and correspondence management with efficiency, judgment, and impeccable tone
Draft, proofread, and prepare internal documents, reports, and communications
Support financial administration including expenses, invoices, and purchase orders

Meeting & Coordination

Schedule, prepare, and facilitate executive meetings with internal teams, brand leaders, investors, and external partners

Prepare briefing materials, agendas, and post-meeting follow-ups to ensure momentum on key initiatives
Anticipate needs and ensure the founders are always prepared and informed

Travel & Logistics

Organise complex international and domestic travel itineraries including fashion weeks, supplier visits, store openings, and leadership offsites

Ensure end-to-end coordination: flights, visas, hotels, ground transport, and meeting prep
Process expenses and reconcile costs with precision and timeliness

Project & Operational Support

Support on key cross-brand and strategic projects, liaising with senior stakeholders to track actions and deliverables

Assist with presentations, reports, and materials for internal and external audiences
Ensure effective prioritisation between creative and commercial objectives

Stakeholder Management

Serve as the first point of contact between the founders and senior internal/external stakeholders

Build trusted relationships across all levels of the business -- from creative teams to investors and brand partners
Represent the founders with professionalism, warmth, and discretion at all times

Confidentiality & Discretion

Handle highly sensitive information with the utmost professionalism

Act as a trusted gatekeeper and sounding board to both founders

Ad-hoc & Special Projects

Provide support on special initiatives - from leadership offsites to major brand events and product launches

Be flexible and proactive in adapting to evolving priorities across multiple business units

Requirements

About You

Proven experience supporting senior executives or founders in a high-growth or creative business (fashion, luxury, or retail strongly preferred)

Exceptional organisational and prioritisation skills - able to pivot quickly and remain composed under pressure
Excellent written and verbal communication, with a polished and professional tone
Strong business intuition and awareness of brand, aesthetic, and commercial priorities
High emotional intelligence and the ability to build trusted relationships at all levels
Discreet, reliable, and comfortable handling confidential information
Confident working independently with minimal guidance
Highly tech-savvy and fluent with productivity tools (Google Workspace, Microsoft Office, Slack, Shopify etc.)

Experience in a dynamic, entrepreneurial environment is a plus

Benefits

Why Join HULCAN

Be part of a group redefining modern luxury and global retail culture

Work directly with visionary founders and leaders across industry-defining brands
Fast-paced, collaborative, and creative working environment
Hybrid working model with flexibility
Competitive salary and benefits package
Generous product discounts across the HULCAN portfolio
Opportunities for career progression and development within a growing global group

At HULCAN, we celebrate individuality and creativity in everything we do. We're building a group that reflects the diverse world we serve - where people are empowered to bring their authentic selves to work, challenge convention, and shape the future of fashion.