Job Description

About the Role

We are looking for a proactive, detail-oriented Executive Assistant to support the Managing Director of Vibe65, a fast-growing fulfillment and consulting business. You will play a vital role in helping the MD stay organised, responsive, and focused, while also ensuring clients and internal teams are supported with timely communication and efficient systems.

Key Responsibilities

Inbox & Calendar Management:

Monitor and filter the MD's inbox, prioritise important messages, and ensure follow-ups are actioned. Schedule and manage meetings while protecting the MD's time and focus.

Client Communication & Reporting:

Respond to client emails, handle daily requests, and produce accurate reports using Google Sheets/Excel. Maintain a high level of professionalism in all correspondence.

Call Handling & CRM Updates:

Answer and make calls on behalf of the MD. Take messages, record notes, and update the CRM with relevant details.

Operations & Organisation:

Help set up and improve systems that enhance team productivity. Organise and maintain digital files and important documents.

General Executive Support:

Assist the MD with daily tasks, business coordination, and light personal admin when required.

Requirements

Proven experience as an Executive Assistant or similar role Excellent organisational and time-management skills Strong Google Sheets / Excel skills Experience with Google Workspace and CRM platforms Clear and confident written and verbal communication skills Ability to work independently and handle sensitive information with discretion

Bonus Skills (Not Essential but Desirable)

Familiarity with Airtable, Notion, or project management tools Experience in e-commerce, logistics, or startup environments Basic understanding of Amazon FBA, warehousing, or fulfillment services

Why Join Us?

Work closely with the MD of a fast-paced business across multiple companies Gain hands-on experience in e-commerce, logistics, and business consulting Flexible, remote working environment Growth potential into operations or project management roles
Job Type: Part-time

Pay: From 13.14 per hour

Expected hours: 20 - 37.5 per week

Benefits:

Company pension Work from home
Schedule:

Monday to Friday
Work Location: Hybrid remote in Chorley PR6 0LP