Executive Assistant To The Managing Director Of International (12 Month Contract)
Job Description
This Executive Assistant (EA) role will be supporting the Managing Director for International (Senior Staff) providing high-level administrative support, ensuring seamless daily operations, effective time management, and efficient coordination of priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. The role will also be reporting to and supporting the Chief of Staff with ad-hoc project work/support as highlighted below.
This Executive Assistant (EA) role will be supporting the Managing Director for International (Senior Staff) providing high-level administrative support, ensuring seamless daily operations, effective time management, and efficient coordination of priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. The role will also be reporting to and supporting the Chief of Staff with ad-hoc project work/support as highlighted below.
Key Responsibilities
include:
Executive Support
Manage complex calendars, scheduling meetings, and prioritizing appointments based on business needs. Handle confidential correspondence, emails, and calls, ensuring prompt and professional communication. Prepare and edit documents, reports, presentations, and meeting materials Coordinate domestic and international travel arrangements, including visas, accommodation, and itineraries. Serve as a gatekeeper, filtering requests and ensuring the executive's time is used effectively.
Meeting & Event Coordination
Plan, organize, and facilitate meetings, including agenda preparation, note-taking, and follow-ups. Arrange internal and external events, Owns and manages the agenda development for ILT offsites working with other markets and the CoS, and leadership team engagements. Liaise with key stakeholders to ensure smooth execution of meetings and events.
Operational & Project Support
Assist with strategic projects, providing administrative and logistical support. Conduct research and compile insights to support decision-making.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
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Job Detail
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Job IdJD3185909
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationLondon, ENG, GB, United Kingdom
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EducationNot mentioned