Job Description

No Agencies Please

About B&H Worldwide

The Global Institute of Logistics has named B&H Worldwide as the worlds Best in Class Global Aerospace Logistics Company. As the benchmark independent freight forwarder in the global aerospace logistics space, our vision is to be the most respected, valued, passionate and entrusted leader in global aerospace logistics. We aim to provide our employees with a rewarding, safe and empowered environment that fosters high standards. Working at B&H Worldwide you will have the opportunity to grow your career supported by an award-winning team and industry

Our Mission

To support our customers with consistent, dependable, competitive and innovative logistics solutions which powers their business.

Our Vision

To be the most respected, valued, passionate and entrusted leader in global aerospace logistics.


Where to find more information about us: https://bhworldwide.com/

The Opportunity

Reporting to the Group Managing Director, the Executive Assistant provides vital administrative and organisational support, including diary management, meeting coordination, and handling confidential information. The role involves organising events, managing contracts, overseeing the intranet, and working with HR, IT, and Marketing on internal initiatives. Strong communication, multitasking, and IT skills are essential, along with a proactive, detail-oriented approach to supporting senior leadership and company operations.

Location:

LHR Office

Line Manager:

Managing Director

Working Pattern:

40 hours per week, Monday to Friday, 8 hours per days

Key Role Accountabilities

Executive Support & Diary Management

Responsible for providing comprehensive support to the Group Managing Director and other Board members. Full Diary Management: Coordinate and manage the MDs calendar, scheduling meetings, and appointments. Meeting Arrangements: Organise both internal and external meetings, including audio/video calls, event venues whilst ensuring all logistical details are managed. Travel & Accommodation: Book travel and accommodation as per diary commitments and handle last-minute changes smoothly. Minute Taking & Meeting Support: Attend meetings as required, take detailed minutes, and follow up on action items, allowing Directors to focus on key strategic decisions.

Communication & Relationship Management

Manage communication and relationships both within the company and with external stakeholders. Follow up on actions and commitments made at meetings. Professionally manage and filter incoming calls and emails, ensuring important matters are prioritised. Client & Partner Liaison: Act as a point of contact with external clients, suppliers, and other partners, representing the MDs interests.

Administrative & Office Support

Perform general administrative tasks to minimise Board members' workload, such as organising documents and managing requests as well as compiling and editing routine reports and PowerPoint presentations as required. Manage sensitive and confidential information with discretion, adhering to the companys confidentiality policies. Responsible for maintaining and updating the companys intranet, ensuring it is a reliable and effective internal communication tool. This includes: + uploading important company updates, documents, and announcements, ensuring all content is accurate and aligned with the companys brand and communication standards;
+ collaborating with various departments to ensure relevant and up-to-date information is easily accessible;
+ troubleshoot any issues related to the sites functionality;
+ regular monitoring to ensure the intranet serves as a central hub for internal communications and resources.
Oversee the procurement of office supplies and services, ensuring that the office is fully stocked with necessary materials and equipment. This includes sourcing vendors, negotiating prices, and placing orders for everything from stationery to office furniture. Contract administration. Keeping track of company contracts, renewal dates, and extension requests: Responsible for managing the companys contracts by maintaining an organized system to track all contract details, including start and end dates, renewal deadlines, and any required extensions. This includes ensuring timely reminders are issued for renewals or renegotiations and keeping stakeholders informed of key dates.

Event & Project Coordination

Assist in the planning and execution of various events and projects, both internally and externally, to support the companys brand and culture. Event Management: Plan and organise company-wide events, dinners, lunches, and meetings, ensuring smooth execution from start to finish. Project Management: Support ad-hoc projects and research requests by providing detailed reports and ensuring tasks are completed on time.

Marketing & Brand Collaboration

Internal Newsletter Coordination: Work with HR & Marketing to produce and distribute the internal company newsletter, aligning with the companys brand. Brand Awareness Initiatives: Liaise with the Group Marketing team on brand guidelines and awareness campaigns to ensure consistency. Social Media Support: Coordinate with internal teams to create engaging content for social media platforms, promoting the companys presence online.

The Market & Competition

Collaborate with the Network team to develop a strong network of contacts in overseas offices to ensure we are maintaining our position as the market leader. Collaborate with the Marketing team to drive brand awareness in territory and team awareness. Identify and evaluate industry trends, competitor activity and market forces, reporting and recommending appropriate action for B&H Worldwide.

Your Experience

Exceptional communication skills, both written and verbal, with the confidence to professionally engage with senior stakeholders, clients, and external partners. Excellent time management, organization, and multitasking skills, with the ability to prioritise tasks and meet tight deadlines effectively. Strong attention to detail and accuracy, especially when handling confidential information and preparing reports or presentations. A team player with the ability to work independently and collaboratively with various departments, including HR, IT, and Marketing, to achieve common goals. Capable of handling sensitive information with integrity, ensuring that confidential matters are dealt with responsibly. Self-motivated and proactive, with the ability to anticipate needs, solve problems, and adapt to shifting priorities in a dynamic environment. A positive and flexible attitude with the ability to handle varied tasks, including travel management, meeting coordination, and corporate communications. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint), with the ability to produce and edit presentations, reports, and maintain digital workflows. Familiarity with social media platforms (LinkedIn, Facebook, Instagram, Twitter) and experience managing internal communications platforms like the corporate intranet. Experience organising corporate events, managing projects, and handling logistical details for internal and external activities. Ability to manage company contracts, track renewal dates, and handle extension requests, ensuring all agreements are up-to-date and compliant. Skilled in sourcing and purchasing office materials and services, maintaining vendor relationships, and managing office supplies efficiently. A team player with the ability to work independently and collaboratively with various departments, including HR, IT, and Marketing, to achieve common goals.

What We Offer:

Competitive salary. Generous holiday with 25 days per year, plus UK public holidays and an additional day for your birthday. Contributory pension scheme, private health insurance and life assurance. Employee Assistance Programme. Free on-site parking. Opportunity to grow expertise through ongoing coaching, training and development sessions.


B&H Worldwide are an equal opportunity employer. We are committed to creating an inclusive and diverse environment for all team members. If you do require any reasonable adjustments or support during the application process; please contact hr@bhworldwide.com